Automatic Time Tracking from Teams & Outlook Meetings

With OutlookTime®, accepted Outlook and Microsoft Teams meetings can automatically be added to your timesheet. When a manager or meeting organiser creates an invitation with the relevant customer, project and meeting details, accepting the invitation triggers the automatic timesheet entry. No manual entry is required.

No. Once an employee accepts a meeting invitation, Timewatch automatically creates the corresponding timesheet entry automatically, using the customer/project the meeting organizer used. Employees don’t need to do anything, time is automatically logged – saving time and reducing timesheet administration.

OutlookTime® keeps timesheet entries synchronised with Outlook. If a meeting is moved, extended or shortened, the corresponding timesheet entry is updated automatically. If the meeting is cancelled, the timesheet can reflect that change too, helping keep recorded time accurate.

Yes. OutlookTime works with Outlook and Microsoft Teams meeting data, helping organisations capture accepted meeting time automatically in their timesheets.

Yes. Meeting organisers can allocate a customer/project to the Meeting using Timewatch’s Outlook Plugin (which adds customer/project fields to the Outlook meeting screen). These details are then automatically carried into attendees timesheet when they accept the meeting. without the need for employees to complete the information themselves.

The savings depend on how much time employees spend in meetings and how your organisation records time. Microsoft research cited in this article reports that employees on average spend 23% of their time in meetings. Where meetings are correctly configured for automatic timesheet entry, Timewatch can help capture a substantial proportion of that time without manual data entry.

Yes. Assuming the meeting organizer is accurate in their time tracking, automatically propagating customer/project details to attendee meetings and timesheets, and synchronising meeting changes reduces reliance on memory and manual entry. This can improve the completeness and consistency of their timesheets billing accuracy.

Any organization that tracks time and has meetings. For instance, professional services firms, consultants, project teams, IT teams, non profits – any organization that track time against customers, projects or internal activities can benefit. It is particularly useful where employees attend many meetings and accurate time records are important for billing, project costing or management reporting.

Contact Timewatch to discuss your requirements and discover how automatic meeting time tracking can fit into your existing Outlook, Microsoft Teams and timesheet processes.