CPA Time Tracking

How this certified public accountant improved CPA time tracking, replacing Excel spreadsheet timesheets, improving timesheet accuracy, increasing employee utilization and improving client and project reporting.

Tom Fucito, Certified Public Accountant

How Timewatch assisted in Tom Fucito’s mission to help their clients sleep better at night.

The Customer

A certified public accountant, Fucito educates his clients on how they can optimize their business operation, avoid financial pitfalls, and, most importantly, realize their financial dreams. His office provides a full range of financial planning and consulting services to individuals, businesses, and non-profit organizations throughout New York and Florida.

Fucito meticulously applies the efficiency principles he stresses with his clients to his own business. “Managing how we spend our time was one of those things we focused on to make us more efficient,” he explains. “We used to track time in Excel but that was cumbersome since Excel isn’t designed for timekeeping. We were using only one Excel file and people had to get in and out of it each time they wanted to log their time.

The Mission

Replace unwieldy Excel spreadsheets
Improve the accuracy of the firm’s time recording and job costing
Increase utilization of the firm’s resources
Obtain an overview of clients and projects

The Solution

Implement Time®, the time tracking solution from Timewatch.

The Results

Increased revenue from more accurate billing
Improved accuracy of data entry.
Users can enter data from any device
Time saved entering and managing timesheets
Increased revenue from time saved
Higher customer satisfaction from improved delivery of services
More accurate job costing
Higher employee morale and retention

The Details

Tom Fucito’s mission is to help his clients “sleep better at night”.

“We used to track time in Excel but that was cumbersome since Excel isn’t designed for timekeeping. We were using only one Excel file and people had to get in and out of it each time they wanted to log their time. Time® is much better. The system is a interactive and easy-to-use as it looks like MS-Office. Changing a system after so many years is never easy but it is not even questionable that Time® has been an advantage for our business.”

Among many other features, Time® can provide an overview of where your business is utilizing its resources and how long employees are spending on various projects and clients. “The way we have set up the system for our needs, we can look at the data from a service perspective, a project, a client or whatever it is. You just put your service into the system and the project and – Boom! Done,” states Fucito.

“We can now see right in front of us where we are spending our time.” It is not only better for our clients but it is a lot easier with employee evaluations. We have budgeted expectations for everyone and I am able to drill down to see how those expectations are being met,” Fucito continues.

“Time helps us make informed decisions. It is important to know how much time we are spending on projects because we want to know the types of services we should be offering. We want to be able to go back to our clients and tell them about possible inefficiencies and I also want to be able to reward my staff if they are being efficient. Using this time tracking system gives us better and more open conversations with everyone – whether they are client or staff.” And that should make everyone sleep better.

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