Unlock the Intelligence Hidden in Outlook & Teams
Outlook Optics™ transforms everyday calendar data into live operational intelligence — helping organisations understand how work happens, where time is spent, and how teams operate in real time.
Unlock hidden data in Outlook
Adds Analytics & Team calendars to Outlook
See where employee time is spent
Quantify productivity, show trends, highlight opportunities
Does not change how people use Outlook
Powerful Outlook analytics, team calendars and calendar management
Outlook Optics™ enhances Outlook with new features including calendar analytics, new team calendar views, category reporting and AI analysis. With this you can see how time is spent, analyse time by activity, color code calendars by event type and more:
- See what people are working on
- Display employee calendars side by side
- View and analyze employee availability
- Analyze time by activity (AI generated)
- Analyze time in meetings
- Analyze time by category
- Color code views by activity type
- View future capacity and staffing needs
- Does not change the way people use Outlook
- Works with New Outlook and older Outlook on PC, Mac, Web, phones and tablets
- Fully scalable from small teams to large enterprises
Outlook default color-coding and unified Category color-coding
Enhanced team calendars
Outlook Optics™ provides clearer views of team schedules. Each calendar includes an image of the employee and gauges showing availability in the current week and over the next 6 weeks.
Calendars get even clearer if you use Outlook categories. Categories are unique to each employee, so they can become chatoic with people setting up different categories, and different spellings. Outlook Optics™ solves this, allowing categories to be unified and even merged to create more meaningful color-coded views. For example “PTO”, “Vacation” and “Sick” could be merged as “Time Off”.
With consistent, company-wide colorization it’s much easier to see exactly what everyone is working on and adjust schedules.
See how time is spent
Outlook Optics™ AI helps companies see what people are working on. In seconds Outlook AI does what takes days to do manually – analyse and group similar appointments together so you can see employee activity and time spent by type of activity.
Color coding makes it easy to see who is doing what. Green is for customer meetings, Orange is for Vacation – see how they pop?
Access real-time Outlook calendar data
With Outlook Optics™ you can access real-time Outlook calendar appointment data.
From our Outlook calendar data extract tool you have access to all Outlook data including: appointment details, categories, meeting status and attendees. These data can be grouped and subtotalled, sorted, filtered, queried and exported in a variety of formats.
See the wood for the trees
Sometimes it is important to focus on specific activities. Outlook Optics™ adds filters to focus on specific types of work, categories projects or AI Grouping. Filtering keeps coloring for the items you want to see and shows all else in gray.
Filters make it easy to answers questions such as:
- Who has upcoming vacation?
- Who’s working on a specific task, customer, or project?
- Who has a certain skill and is free on certain dates?
- What is the productivity by employee, team or group?
- What capacity do with have of a certain skill next month?
View of all employees with upcoming vacation, but you could view projects, customers, anything you want.
How does it work?
OutlookOptics™ is easy to setup, it works directly with Outlook and can even run within Outlook.
Once users connect and authenticate themselves their calendars are included within Outlook Optics views and analytics.
It’s that simple and easy, it works with existing Outlook data and does not change the way people use Outlook.
Get the analytics Outlook is missing
Outlook Optics™ unlocks Outlook calendar data so you can see what people are working on, how much time they spend on tasks, spot trends, measure productivity and availability, and even forecast future staffing needs.
- Analyze any aspect of your workforce’s Outlook calendar data
- View time by customer, project, employee, team etc.
- Group calendar data views with export
- Analytics Views: utilization, productivity, availability & capacity
- A library of standard reports
- Dashboards and charts
- Custom report writer and dashboard designer
Automated, zero-effort AI timesheet generated directly from employee Outlook calendars.
Auto AI Timesheet
Track employee time with ZERO effort. OutlookOptics™ AI can deliver a zero-effort timesheet directly from employee calendars.
Our AI automatically analyzes employee calendar appointments to “make sense” of their calendar, grouping appointments together. It’s a Chat GPT for employee Outlook appointments, which by making sense of appointments you can not only see what people have been working on, you get an AI timesheet as a side benefit!
Powered by Microsoft
In creating Outlook Optics™ Timewatch worked with Microsoft, used Microsoft tools and the same integration methods Microsoft use for Outlook itself.
Appointments created or updated in Outlook are instantly visible in OutlookOptics – there are no messy links, no routines to run, or wait time and there’s nothing new for users to learn. It’s seamless and real-time, just like Outlook.
Works with every version of Outlook
Outlook Optics™ supports all Outlook versions —new or old, on all devices – PC, Mac, web, phone, or tablet.
No matter what your team uses, you can create shared calendar views, analyze time, run reports, and manage schedules in one place.
Privacy, security, and control you can trust
Get complete privacy, security, and control over employee calendars.
You decide who can view or manage calendars, with full tracking to maintain trust. Important appointments can be protected from accidental edits or deletions—something not possible with Outlook alone.
Fully ISO compliant, GDPR compliant, and backed by A+ security ratings, the system meets all your organization’s privacy and security standards.
What does Outlook Optics™ Cost?
Timewatch Outlook Optics™ is available by annual subscription, based on the number of employees/mailboxes and active users.
There are four editions to choose from, each offering different features, flexibility, and scalability.
Speak with a Product Specialist
Get a free demo, test drive, or talk to a product expert—whatever works best for you. Our team is here to save you time and answer your questions. Just reach out to set up the session that suits you.
Book a free call, test drive, demo, trial - whatever you need!