Employee Scheduling Software

Timewatch multi-user employee scheduling software, with configurable views of employee calendars. Schedule by skill and availability, two-way sync with Outlook & Teams, or publish to Google calendars.

Employee Scheduling Software To Meet Your Organization’s Needs.

Our employee scheduling software provides total control over employee scheduling. With configurable employee calendar views, capacity, availability and productivity views, two-way Outlook sync, skills matrix and more, our scheduling app can configured to perfectly meet your business needs.

Schedule Resource By Skill, Availability, Anything

See for yourself

Our employee scheduling software has been designed with your business in mind. We can take into account your exact requirements to give you complete control over every aspect of your employee scheduling needs. You’ll be able to view your employees by skill, project, customer, or team, and adjust this in any way that suits.

We can schedule anything

Yes, Timewatch is not just an employee scheduling system, you can schedule anything: training courses, projects, vehicles, patients, equipment, rooms, any resource your business needs to schedule.

Schedule Resources: People, Equipment, Courses, Rooms, Anything
Outlook scheduling and Outlook timesheet add in

Schedule employees, let employees schedule themselves, or both

Schedulers can view and manage employee schedules, and with our seamless Outlook sync, employees see what has been scheduled for them, and schedulers see what they have scheduled in Outlook.

Drag & Drop With Intelligence

Schedulers can drag and drop appointments across resources easily, but its so easy that schedulers could drop the the appointment on a employee that doesn’t have the necessary skills, or is in a different timezone. We take care of that for you.

Our intelligent drag and drop manages everything for you. Skills, time zone, availability, capacity, etc. so schedulers can’t make mistakes, and business leaders can rest easy knowing that scheduling mishaps are a thing of the past.

Drag And Drop Resource Scheduling
Manage Resource Scheduling Conflicts

Help You Manage Scheduling Conflicts

Allowing conflicts may be necessary on occasion, for example for provisional appointments, but these become an a once one is confirmed. Other appointments you might never want to be in conflict. With Timewatch you have total scheduling control. Allow conflicts, but highlight them when you want them and stop them you don’t. We provide total confidence that embarrassing conflicts are a thing of the past.

See ahead with capacity planning

With our employee scheduling software you can set realistic goals and achieve great results. Timewatch makes sure you don’t fall behind on your priorities due to a lack of resources or capacity. You can plan current and future projects with complete visibility, ensuring you always deliver and never disappoint.

Drag And Drop Resource Scheduling

Seamless, Two-way Outlook Calendar Sync

Syncing with Outlook means schedulers use Timewatch to view and manage employee schedules centrally, and employees use Outlook. Our Outlook plugin adds scheduling features to Outlook, including important scheduling fields and features not available in Outlook itself.

Timewatch Two Way Outlook Calendar Sync
Grow as you grow

Grow as your organization grows

Adaptability is one of the key features of our employee scheduling software. As your business changes and grows over time, so too can your implementation. Multiple editions of our solutions allow for functionality/price flexibility. Whatever level of functionality or price, there is a Timewatch solution for all requirements and size of organization. Start with our simple ‘Essentials’ or more powerful  ‘Pro’ edition. There are also Corporate and Enterprise for larger organizations with more demanding needs. Wherever you start, you can upgrade, enhance and reconfigure your solution anytime.

Get a Demo / Test Drive

Test Drive





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Timewatch Employee Scheduling Systems

Wallchart® for Outlook

Coming soon – ask us! Employee scheduling system for Outlook

  • Adds employee scheduling to Outlook
  • Seamlessly works with Outlook / Office 365
  • Create scalable views for any group of employees
  • Search employee schedules by skill, availability
  • Outlook plugin adds scheduling features to Outlook
  • Adds new fields to Outlook appointments: type of work, customer, project
  • Drag & across employee calanedars
  • Adds security to Outlook appointments
  • Seamless, real-time, two-way integration with Outlook
  • Powerful reporting
  • Fully scalable
  • Secure, ISO certified, PEN tested, GDPR compliant


Highly configurable resource scheduling software with two-way Outlook sync.

  • Sophisticated, configurable Resource Scheduling system
  • Supports any resource type: people, skill, equipment, courses…
  • Group & view resources by skill, location, any attribute you need
  • Search & schedule by resource, skill, availability, proximity etc.
  • Create additional booking/appointment fields: customer, project, task, etc.
  • Color coding, drag & drop, timezones, conflict management
  • Security manages what users can see, create, edit or delete
  • Seamless, two-way Outlook calendar sync
  • Adds booking security to Outlook calendars
  • Powerful reporting
  • Report & Dashboard Designers
  • Designed to be configured to match the way your organization works
  • Fully scalable
  • Secure, ISO certified, PEN tested


Combines all the features of Whitespace® and our time recording suite to manage the entire time life-cycle.

  • Professional Services Automation solution
  • Resource scheduling
  • Timesheets
  • Outlook, Teams & Google timesheet
  • Time & Expense Tracking & Valuation
  • Unparalleled Reporting
  • Link with financials for billing, or…
  • Optional billing module
  • Customizable
  • API’s and Apps to link with core systems

Don’t just take our word for it…

With Whitespace®, schedulers can see instantly see who is available to get to the client in the shortest amount of time.

Senior Exec
Leading DC Government Relations Firm

We looked at a lot of products. Most didn’t do the key things that we needed them to do, but Timewatch® could. Timewatch is the best resource scheduling fit that we have found.

Project Leader,
Food Services Provider

We looked at many packages, but Whitespace wins on functionality. The easy color-coding, being able to see skill sets and appointments in a simple visual way, and being able to have appointments interact with Outlook were key for us.

Senior Exec,
Leading Healthcare Services Provider

With Timewatch®, schedulers can view multiple resources simultaneously – so you can see which resources are doing what, where, and when – but the system allows you to display resources by skill, type, location, and timezone. Searching for the best resource for a job is simple, quick, and easy.

Project Leader
Leading Pharmacy Group

Timewatch professional services automation solutions: Resource Scheduling, Timesheets and Time Tracking, Time & Billing and Professional Services Automation / PSA Solutions

Any Employee Scheduling Software Questions?

Just ask!

To help save you time, we provide free access to product specialists who implement our employee scheduling systems, and are best placed to help you see if our products fit your organizations needs.
Speak With a Resource Scheduling Specialist

Question and Answer

What is Employee Scheduling Software?

Employee scheduling software provides is an invaluable workforce management tool to businesses of all sizes. It helps businesses to optimize their employee utilization and productivity. With the right employee scheduling software, businesses can deliver better services to customers, and save time and money.

There are many employee scheduling software options available on the market today. But how do you know which one is right for your business? The first thing you need to consider is what type of business you have. Are you a small business with only a few employees? Or are you a large enterprise that employs hundreds or thousands of employees across multiple countries, offices and departments? The size of your business will dictate the features you need in your employee scheduling software and its scalability.

Next, you must consider what you’ll need to plan. Do you require the ability to schedule employees’ work and time off and sync this with calendars like Outlook? The features that you’ll need in a scheduling program will be determined by the kind of resources required. Start looking for employee scheduling software after you’ve figured out what kind of business you have and how many people you employ.

Once you have determined the type of business you have and the type of resources you need to schedule, you can start searching for a resource scheduling solution. Be sure to read reviews and compare features before making a decision.

Speak with a Resource scheduling specialist about your requirements


Why is Employee Scheduling Important?

Without proper employee scheduling, projects won’t meet deadlines, are likely to go over budget, and place strain on employees, schedulers and managers
Employee scheduling enhances the company’s performance, helps projects run more smoothly and to budget, removes stress from employees, managers, administrators and customers. Perhaps most importantly, businesses save time and money by scheduling employees well.

Speak with a Specialist about your Scheduling Requirements


What Are The Benefits of Employee Scheduling Software?

There are many compelling benefits to using employee scheduling software:

  • Optimize utilization and efficiency of your employees
  • Get total visibility of employees and projects
  • Prevent scheduling mishaps
  • Improve the efficiency of the business
  • Improve communication and coordination
  • Increased profitability

Get a Demo

What to Look For

What Should You Look For When Choosing Employee Scheduling Software?

These are some of the features you should look for when choosing a resource scheduling software:

  • Schedule by type or skill
  • Schedule resources by location or proximity
  • Schedule resources by availability
  • Schedule resources by date
  • View multiple resources in a calendar view
  • Resource skills
  • Color coding of views
  • Integrate with personal calendars such as Outlook or Google
  • Integrate with LMS, Timesheets, CRM, Billing and other systems
  • Create reports
  • Export and import data, APIs
  • Send email alerts

Speak With A Specialist About Your Requirements


How to Optimize Weekly Hours

Employee scheduling software is designed to help manage your employees’ workloads, optimize utilization and meet customer deliverables. Achieving these requires flexibility – the system must work the way your organization works, the way your schedulers schedule, and the way your employees work. The best resource scheduling for your organization needs to be able to be configured to work the way you work.

Our solution is designed for flexibility, to work the way you work now, and adapt and change as your organization evolves. It can help you quickly and easily schedule resources based on their skills and availability, to reduce planning errors and giving you greater visibility of your resources.

With our scheduling tool, you can spend less time scheduling and reporting, and have fewer calls and emails. In return, you’ll have more time to focus on your business goals.

Speak With Us About Optimizing Resource Utlization


Struggling to Schedule Employees Effectively?

Our employee scheduling solutions integrate with Outlook and Google calendars to provide schedulers the most accurate picture of your resources self scheduled activities, as well as provide employees with instant visibility of work scheduled for them. You can also generate detailed reports to help you make the best decisions for your business.

Employee scheduling from Timewatch is designed to help you visualise your resources in a simple and efficient way. You can easily see which resources are available and when, so you can make the most of your time.

Transform the way you manage your time with our resource scheduling solution. It’s easy to use and will save you hours every week.

See how our software works in real time with a demo and see how we can integrate with your business.

[Button – Let us Help You Schedule Resources More Effectivley]

Learn How We Help You Schedule Resources More Effectivley

How we Help

How Timewatch Can Help

Timewatch provide employee scheduling solutions that are configurable and scalable. With Small Business, Corporate and Enterprise editions, our software support businesses from as few as 10 employees to organizations with thousands of employees.

Our systems are highly configurable, and we provide services to help organizations design and implement their configuration. Our Corporate and Enterprise systems support a range of Apps for customers to further tailor their solution to their needs, they also support custom Apps and even customizations for the addition of truly unique functionality. This inherent flexibility allows organizations to perfectly meet their resource scheduling needs.

Speak With a Specialist About Your Requirements