Time tracking in Outlook
OutlookTime® captures your work as you plan it — no catch-ups, no missed entries.
Why use Outlook for Timesheets?
OutlookTime® leverages data already in Outlook to make time tracking simpler, easier, faster, and more accurate.
- Time tracking inside Outlook
- Adds Customer / Project fields to Appointments
- Prefills timesheets as users manage calendars
- AI time tracking assistant
- Easily add non-appointment time
- Saves employees hours each week
- Saves administrators time
- Optional Manager approval
- Powerful analytics and reporting
- Increases timesheet accuracy
- Timesheets completed earlier
Add customers/projects(definable) to appointments and that’s it, time tracked!
AI time analysis finds patterns and groups similar appointments – allows bulk allocation, saves time and trains AI for future auto-allocation.
The dashboard shows timesheet completion – hours logged (blue) hours in appointments available to add (yellow), productivity and other stats.
Outlook appointments appear in the timesheet automatically. Customers / projects can be allocated using Categories, by double clicking, from within the appointment when it is created, or using AI.
OutlookTime runs within Outlook (and Teams) and is acessed via this button.
The Outlook timesheet runs within Outlook, looks like Outlook, and is automatically prefilled as users manage their calendar.
Timesheets can be viewed as a week, 2 weeks, bi-monthly or monthly.
OutlookTime® automatically includes all appointments as draft entries. AI, and other tools automate customer/project allocation
AI streamlines time tracking
OutlookTime®’s AI is where time tracking magic happens.
Instead of hunting through past appointments to allocate customer/project details item by item, AI identifies patterns and groups related appointments together so they can be added in bulk.
This makes time tracking 2, 3, 4, 5 times faster when there are 2, 3, 4, 5 related appointments, and trains the AI to automatically do this for you in the future!
A traditional timesheet for those that prefer it
The classic spreadsheet-style timesheet is familiar to many, so we’ve included one, but upgraded it with Outlook integration and AI features.
Users can enter non-appointment time as in a traditional timesheet, but with Outlook Category automation and AI time tracking as a bonus.
The classic timesheet has all the same features as the calendar mode timesheet, allowing users to choose the mode they prefer.
A True Outlook (& Teams) Timesheet
Access your timesheet directly from the Outlook or Teams menu — no separate logins, no new system to learn. Everything is managed inside Outlook.
Most of the timesheet fills itself in as users manage their calendar. Categories and AI automatically allocate customers and projects, while non-appointment time can be added in seconds. By the time you open your timesheet, it’s almost done.
Add Customer / Project Fields Inside Outlook Appointments
With Timewatch you can define the fields you want to track time by (eg customer / project / task / phase etc.) and add them to Outlook (& Teams) appointments.
It’s incredibly natural – as users create appointments they can add the customer / project and it is automatically in the timesheet. If the appointment moves, the time moves, if it is extended, the time in the timesheet is extended. Seamless, easy, accurate.
Timesheet analytics
With OutlookTime®, you can explore any and every aspect of employee’s timesheets, time tracking and Outlook calendar data.
From classic reporting to interactive drill down data interrogation tools, dashboards and charts and custom report writers, you choose the level of reporting and analytics you need.
Whatever aspect of timesheet reporting or analytics your organization needs, it is available with OutlookTime®.
Outlook time tracking security
Timesheets hold sensitive company information including employee, customer, project, and potentially monetary data. It must be kept safe. Timewatch ticks all the important security boxes:
– Timewatch servers are ISO / SOC2 certified (most providers just have this)
– Timewatch is ISO 9001 & ISO 270001 certified
– Timewatch software is PEN Tested with an A+ rating
– Timewatch offer public and private cloud as well as on-premises options
– Timewatch provide comprehensive data resilience, failover and backups
– Timewatch offer customizable backup routines
– Timewatch offers full database level encryption
– Timewatch mobile apps are secure web apps, no data is stored on any device
Grow as you grow
Timewatch systems are designed for scalability and flexibility. There are five standard editions of our Outlook timesheet, with varying levels of functionality, flexibility, scalability and price points. So no matter what you needs and budget, there is a solution for your needs today today, and our systems can grow as you grow and adapt and change as your organization evolves.
Price
The Timewatch Outlook timesheet is available in five editions ranging from a simple, cost effective system for small businesses or organizations with simple needs, to more powerful and scalable ‘Essentials’ and ‘Pro’ editions. Then there are our Corporate and Enterprise editions which are geared to larger organizations and provide fully configurable, customizable and scalable solutions.
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How can we help? You can booking a meeting, get free session with a product consultant, review requirements, get a tailored demo, trial ask questions to see how well our timesheet solutions fits your business.
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