Outlook Timesheet System

Timewatch’s Outlook timesheet uses data already in Outlook to automate or prefill timesheets.

You don’t notice you are entering a timesheet, it just happens as you use Outlook.

Outlook Timesheet - turn Outlook into a timesheet system Timewatch Outlook Timesheet

Outlook timesheet – for faster, easier and more accurate timesheets

Using Outlook data to prefill timesheets saves employees 1-3 hours a week. With our Outlook add-in users can enter timesheets within Outlook, which saves even more time.

How it works

Outlook appointments already hold most of the information needed in a timesheet, Timewatch’s Outlook timesheet uses this information to help complete timesheets.

Users continue to use Outlook as they normally do, and use our Outlook timesheet add-in or our timesheet web app to complete their timesheet.  Employees simply allocate a customer / project to Outlook appointments, which turns them into timesheet entries automatically. It takes seconds, but saves hours.

Outlook timesheet add-in<br>Allocate customer / project in Outlook and do everything ‘timesheet’ within Outlook.

How Outlook timesheets save time

Using data already in Outlook saves duplication of re-entering data that already exists elsewhere. It also removes the need to search back through calendars to find any missing time entries as OutlookTime&reg;, saving even more time.  More time is saved as Outlook becomes the timesheet front end – users don’t need to log into or learn a new timesheet system, they already have Outlook, and most people keep Outlook open all day.

Works on all platforms

That’s right, OutlookTime® works with all flavors of Outlook on all devices; on PC’s, Macs, phones and tablets. No what your tech stack, if your organization uses Outlook, you can use Timewatch’s Outlook timesheet to track time, save employees time – time that is better spent on productive / chargeable work.

Timewatch Outlook Timesheet
Outlook appointments from any version of Outlook on any platform are automatically included in your timesheet.
To add non-appointment time, just click on the day heading.
Running totals are shown for each day. Days that meet a daily target are shown in green, daily totals that do not are shown with a red background. Colors are configurable.
Timesheets can be display in a Calendar format (which matches Outlook) or in the classic spreadsheet format.
Our ‘Intelligent Timesheet’ adds the time with the appropriate customer / project details where possible. Any items that need the user to choose the customer / project are highlighted in red.

Time tracking within Outlook

It couldn’t be easier, with our Outlook timesheet add-in, users can do everything from within Outlook. There no other system to log into, nothing else to log into, users can track time and complete their timesheet as they use Outlook without ever leaving Outlook.

There’s an add-in for Outlook for Windows, Mac and Outlook Web Access (OWA).

Also works with Teams

The system works with Teams meetings, but it can also turn Teams calls into timesheets.

Most users are amazed how many calls they’ve been missing in their timesheet. Teams timesheet functionality saves more time in timesheet entry, and further increases timesheet accuracy and increases company billings.

Flexibility to let users track time their way

We can all agree, time tracking is a chore. It’s a very important job, but it takes time, time which represents a real cost to businesses both in time spent and the loss in the productive time people have at work. Any reduction in lost time has real value, and this is what OutlookTime® achieves.

OutlookTime® saves time through working with Outlook, but it also provides time tracking tools to help users work in the best, most efficient way they can – via their PC or phone, via Outlook, Teams (even Google), with a classic spreadsheet timesheet, via timers or a calendar timesheet. Each company can choose the mix of tools they want to make available to their employees to help them track time accurately, quickly and on time.

And that’s the Timewatch advantage – we provide you with the tools and flexibility to match the way your company and employees work best. This results in the best, most accurate, easiest, fastest timesheet possible, and the greatest return on investment possible in your timesheet system. Let us show you! In just 20 minutes of your time we can show you enough for you to see how you can save each employee several hours a month compared to any other timesheet system.

Timesheet analytics

With OutlookTime®, you can explore any and every aspect of employee’s timesheets, time tracking and Outlook calendar data. With interactive drilldown reporting, classic reports, optional dashboards and even report writers – whatever aspect or timesheet reporting your organization needs, it is available with OutlookTime®.

Some of our Customers

Some Timewatch Customers

Speak with a product specialist about how Outlook Timesheets could help your business.



Timesheets hold sensitive company information including employee, customer, project, and potentially monetary data. It must be kept safe. Timewatch ticks all the important security boxes:
– Timewatch servers are ISO / SOC2 certified (most providers just have this)
– Timewatch is ISO 9001 & ISO 270001 certified
– Timewatch software is PEN Tested with an A+ rating
– Timewatch offer public and private cloud as well as on-premises options
– Timewatch provide comprehensive data resilience, failover and backups
– Timewatch offer customizable backup routines
– Timewatch offers full database level encryption
– Timewatch mobile apps are secure web apps, no data is stored on any device

Mobile Security
Grow as you grow

Grow as you grow

Key features of all Timewatch products including OutlookTime® is flexibility and scalability. Just as your organization may grow in size and the way it does business evolve, the way you perform time tracking and the features you need in your Outlook timesheet can as well. Four editions of OutlookTime® provide varying levels of functionality, flexibility, scalability and price points. So no matter what you need today, and what you need in the future, OutlookTime&reg; can grow as you grow and adapt and change as your organization evolves.


The Timewatch Outlook timesheet is available in five editions ranging from a simple, cost effective system for small businesses or organizations with simple needs, to more powerful and scalable ‘Essentials’ and ‘Pro’ editions. Then there are our Corporate and Enterprise editions which are geared to larger organizations and provide fully configurable, customizable and scalable solutions.

Outlook timesheet cost benefit

OutlookTime® Features

Simple, easy, fast, powerful and scalable timesheet for organizations that use Outlook / Office 365 calendars

  • Outlook Timesheet System
  • Turns appointments into timesheets
  • Saves employees 2-4 hours a week
  • Configured to your requirements
  • Powerful, flexible & customizable reporting
  • Works with all versions of Outlook on all devices
  • Also works with Teams
  • Supports PC, Mac, Phones & Tablets
  • Apps and API’s to integrate with anything
  • Secure, no corporate data stored on any device
  • Definable user security levels
  • Starts at just five employees
  • Scalable to thousands of employees

Book your free personalized trial today

See how intuitive and effective our timesheet solution is by booking personalized trial.


What our customers say

Our business model is simple: we get paid for helping clients, not doing time administration.

Senior Exec,
Leading DC Government Relations Firm

Timewatch gives us a timesheet system driven by Outlook with ZERO duplication of labor, which saves everyone hours each week.

Marketpoint LLC

The way we have set up the system for our needs, we can look at the data from a service perspective, a project, a client, or whatever it is. You just put your service into the system and the project and – Boom! Done.

Accounting / CPA Firm

Yes. It definitely saves time. Compared to other systems, we save at least two hours per week per person using Timewatch®.

Senior Exec,
Major Consultancy Firm

Timewatch professional services automation solutions: Resource Scheduling, Timesheets and Time Tracking, Time & Billing and Professional Services Automation / PSA Solutions

Speak With a Product Specialist

Get a free session with a product specialist, ask questions, review requirements, see if/how well our timesheet solution fits your business.