Outlook time tracking

Timewatch’s Outlook time tracking system lets users turn appointments into timesheets, saving employees several hours a month compared to any other system.

Timesheets are simpler, easier, more accurate, available weeks earlier, and the time saved increases employee availability, productivity and chargeability.

Outlook Time Tracking App
Timewatch turns Outlook into a time tracking system by adding customer/project fields (or whatever you use) to appointments. Just add customer/project and that’s it, time tracked!
Using Outlook Categories makes time tracking even easier. Set the customer/project for a category and time is tracked automatically – great for Vacation, Team Meetings, Sickness and other common tasks.
The dashboard shows users time tracking progress: hours logged, appointments available to add, utilization etc.
Appointments can be added to users’ timesheets automatically, or manually via Outlook’s right-mouse click menu.

Outlook time tracking

Outlook appointments already hold most of the information in time tracking, why waste employees time having them enter the same data into their timesheet?

Our Outlook time tracking system lets employees add customer/project fields (or whatever you use) to Outlook appointments, so they can be used in their timesheet. It’s simple and easy, can be done as employees create and manage appointments in Outlook, or via our Outlook timesheet system.

Using Outlook as part or all of your time tracking saves employees hours each month, makes timesheets available sooner, increases timesheet accuracy and decreases administration and management overheads.

With our Outlook time tracking plugin users actually complete their timesheet as they create and manage appointments. It takes seconds, but saves hours.

Works with any timesheet

With Timewatch, users have choice.

  • Import Outlook appointments into a classic timesheet spreadsheet
  • Use our ‘calendar timesheet’ which combines a classic timesheet with your Outlook appointments so you can just add customers/projects to appointments
  • Do everything within Outlook with our Outlook plugin

Seamless Outlook / timesheet integration provides end users with complete timesheet entry flexibility and saves them hours every month.

Introducing our calendar timesheet

It makes so much sense. Calendars show the same if not more information than a spreadsheet timesheet, and in a much more appealing way.

Start time, end time and duration are instantly visible, as is time spent and hours entered in a day. Try it! A quick glance at Tuesday gives a much faster understanding of timesheet completion than a classic spreadsheet timesheet, and it’s easier to understand. Users see at a glance which days are complete, and which need attention.

Some people love the calendar timesheet, some like the classic timesheet, others prefer Outlook. They all produce the same data, but with Timewatch users can choose the fastest, easiest, best timesheet for them.

Outlook Timesheet
Timewatch enhances Outlook to let you add customer / project details (or whatever you use) to Outlook appointments. Once a customer / project is added, the time is in your timesheet.
Outlook categories can be used to automate time tracking. No need to allocate a customer / project, just allocate a Category and Timewatch will take care of the timesheet.
Outlook categories can be used to automate time tracking. No need to allocate a customer / project, just allocate a Category and Timewatch will take care of the timesheet.
Current timesheet progress shows which days are complete and which need attention.
Gauges show how many appointments are available to add to the timesheet and what the week total will be once added.

Works with all versions of Outlook

Timewatch’s Outlook timesheet system supports all versions of Outlook on PC, Mac, phones and tablets.

Timewatch’s Outlook plugin works with Outlook for Windows, Outlook Web Access (OWA) and the ‘New Outlook’ for MAC, PC and OWA.

Timesheet analytics

With OutlookTime®, you can explore any and every aspect of employee’s timesheets, time tracking and Outlook calendar data. With interactive drilldown reporting, classic reports, optional dashboards and even report writers – whatever aspect or timesheet reporting your organization needs, it is available with OutlookTime®.

Some of our Customers

Some Timewatch Customers

Speak with a product specialist about how Outlook time tracking could help your business.


Outlook time tracking security

Timesheets hold sensitive company information including employee, customer, project, and potentially monetary data. It must be kept safe. Timewatch ticks all the important security boxes:
– Timewatch servers are ISO / SOC2 certified (most providers just have this)
– Timewatch is ISO 9001 & ISO 270001 certified
– Timewatch software is PEN Tested with an A+ rating
– Timewatch offer public and private cloud as well as on-premises options
– Timewatch provide comprehensive data resilience, failover and backups
– Timewatch offer customizable backup routines
– Timewatch offers full database level encryption
– Timewatch mobile apps are secure web apps, no data is stored on any device

Outlook time tracking security
Grow as you grow

Grow as you grow

Timewatch systems are designed for scalability and flexibility. There are four standard editions of our Outlook timesheet, with varying levels of functionality, flexibility, scalability and price points. So no matter what you needs and budget, there is a solution for your needs today today, and our systems can grow as you grow and adapt and change as your organization evolves.


The Timewatch Outlook timesheet is available in five editions ranging from a simple, cost effective system for small businesses or organizations with simple needs, to more powerful and scalable ‘Essentials’ and ‘Pro’ editions. Then there are our Corporate and Enterprise editions which are geared to larger organizations and provide fully configurable, customizable and scalable solutions.

Outlook timesheet cost benefit

OutlookTime® Features

Simple, easy, fast, powerful and scalable time tracking system for Outlook / Office 365 calendars

  • Outlook time tracking system
  • Turns appointments into timesheets
  • Saves employees 2-4 hours a week
  • Configured to your requirements
  • Powerful, flexible & customizable reporting
  • Works with all versions of Outlook on all devices
  • Also works with Teams
  • Supports PC, Mac, Phones & Tablets
  • Apps and API’s to integrate with anything
  • Secure, no corporate data stored on any device
  • Definable user security levels
  • Starts at just five employees
  • Scalable to thousands of employees

Book your free personalized trial today

See how intuitive and effective our timesheet solution is by booking personalized trial.


What our customers say

Our business model is simple: we get paid for helping clients, not doing time administration.

Senior Exec,
Leading DC Government Relations Firm

Timewatch gives us a time tracking system driven by Outlook with ZERO duplication of labor, which saves everyone hours each week.

Marketpoint LLC

The way we have set up the system for our needs, we can look at the data from a service perspective, a project, a client, or whatever it is. You just put your service into the system and the project and – Boom! Done.

Accounting / CPA Firm

Yes. It definitely saves time. Compared to other systems, we save at least two hours per week per person using Timewatch®.

Senior Exec,
Major Consultancy Firm

Timewatch professional services automation solutions: Resource Scheduling, Timesheets and Time Tracking, Time & Billing and Professional Services Automation / PSA Solutions

Speak With a Product Specialist

Get a free session with a product specialist, ask questions, review requirements, see if/how well our timesheet solution fits your business.