Outlook Timesheet System

OutlookTime is a dream come true for Outlook users – now Outlook calendars can be posted to timesheets. This saves employees time that can be better spent on productive and chargeable tasks.

A Timesheet Solution Using Outlook

Outlook calendars hold pretty much the same information as a timesheet, so why enter it twice? Using Outlook calendar data to makes time tracking simpler, easier, more accurate and faster – saving employees hours every week.

How it works

With OutlookTime®, there’s a web app, and an Outlook Add-in, users can use either to track time and manage their timesheet. Employees use Outlook as they normally do – OutlookTime® enhances Outlook and helps users allocate customer / project details to appointments – and adds them to their timesheet. Employees can also track non-appointment time.

OutlookTime® makes timesheet entry faster, easier, more accurate as it is based on actual calendar data. Best of all, users love it as it saves them hours each week – time the can better spend doing productive work.

How Outlook timesheets save time

Using data already in Outlook saves duplication of effort. This not only saves time, it ensures time is not missed and timesheets are more accurate as they are based on real calendar data. If you want to see OutlookTime® in action and how it can save your employees hours each week, contact us for a personalized demo!

Works on all platforms

That’s right, OutlookTime® works with all flavors of Outlook on all devices. No what your tech stack, if your organization uses Outlook, you can use OutlookTime® to track time, save employees time and free up employee time for productive / chargeable work.

Export Outlook Calendar to Timesheet
Outlook appointments from any version of Outlook on any platform are automatically included in your timesheet.
To add non-appointment time, just click on the day heading.
Running totals are shown for each day. Days that meet a daily target are shown in green, daily totals that do not are shown with a red background. Colors are configurable.
Timesheets can be display in a Calendar format (which matches Outlook) or in the classic spreadsheet format.
Our ‘Intelligent Timesheet’ adds the time with the appropriate customer / project details where possible. Items in red highlight when the system needs the user to decide on the customer / project.

Time tracking within Outlook

It couldn’t be easier, with our Outlook plugin users can do everything from within Outlook. There no other system to log into, nothing else to log into, users can track time and complete their timesheet as they use Outlook without ever leaving Outlook.

Also works with Teams

Timesheets can be made even easier and faster by prefilling timesheets with Teams meetings as well. We can even turn Microsoft Teams calls into timesheets!

Flexibility to let users track time their way

We can all agree, time tracking is a chore. It’s a very important job, but it takes time, time which represents a real cost to businesses both in time spent and the loss in the productive time people have at work. Any reduction in lost time has real value, and this is what OutlookTime® achieves.

OutlookTime® saves time through working with Outlook, but it also provides time tracking tools to help users work in the best, most efficient way they can – via their PC or phone, via Outlook, Teams (even Google), with a classic spreadsheet timesheet, via timers or a calendar timesheet. Each company can choose the mix of tools they want to make available to their employees to help them track time accurately, quickly and on time.

And that’s the Timewatch advantage – we provide you with the tools and flexibility to match the way your company and employees work best. This results in the best, most accurate, easiest, fastest timesheet possible, and the greatest return on investment possible in your timesheet system. Let us show you! In just 20 minutes of your time we can show you enough for you to see how you can save each employee several hours a month compared to any other timesheet system.

Outlook Timesheet Time Tracking

Timesheet analytics

With OutlookTime®, you can explore any and every aspect of employee’s timesheets, time tracking and Outlook calendar data. With interactive drilldown reporting, classic reports, optional dashboards and even report writers – whatever aspect or timesheet reporting your organization needs, it is available with OutlookTime®.

Some of our Customers

Some Timewatch Customers

Speak with a product specialist about how Outlook Timesheets could help your business.



Timesheets hold sensitive company information including employee, customer, project, and potentially monetary data. It must be kept safe. Timewatch ticks all the important security boxes:
– Timewatch servers are ISO / SOC2 certified (most providers just have this)
– Timewatch is ISO 9001 & ISO 270001 certified
– Timewatch software is PEN Tested with an A+ rating
– Timewatch offer public and private cloud as well as on-premises options
– Timewatch provide comprehensive data resilience, failover and backups
– Timewatch offer customizable backup routines
– Timewatch offers full database level encryption
– Timewatch mobile apps are secure web apps, no data is stored on any device

Mobile Security
Grow as you grow

Grow as you grow

Key features of all Timewatch products including OutlookTime® is flexibility and scalability. Just as your organization may grow in size and the way it does business evolve, the way you perform time tracking and the features you need in your Outlook timesheet can as well. Four editions of OutlookTime® provide varying levels of functionality, flexibility, scalability and price points. So no matter what you need today, and what you need in the future, OutlookTime® can grow as you grow and adapt and change as your organization evolves.


The Timewatch Outlook timesheet is available in five editions ranging from a simple, cost effective system for small businesses or organizations with simple needs, to more powerful and scalable ‘Essentials’ and ‘Pro’ editions. Then there are our Corporate and Enterprise editions which are geared to larger organizations and provide fully configurable, customizable and scalable solutions.

Outlook timesheet cost benefit

OutlookTime® Features

Simple, easy, fast, powerful and scalable timesheet for organizations that use Outlook / Office 365 calendars

  • Outlook Timesheet System
  • Turns appointments into timesheets
  • Saves employees 2-4 hours a week
  • Configured to your requirements
  • Powerful, flexible & customizable reporting
  • Works with all versions of Outlook on all devices
  • Also works with Teams
  • Supports PC, Mac, Phones & Tablets
  • Apps and API’s to integrate with anything
  • Secure, no corporate data stored on any device
  • Definable user security levels
  • Starts at just five employees
  • Scalable to thousands of employees

Book your free personalized trial today

See how intuitive and effective our timesheet solution is by booking personalized trial.


What our customers say

Our business model is simple: we get paid for helping clients, not doing time administration.

Senior Exec,
Leading DC Government Relations Firm

Timewatch gives us a timesheet system driven by Outlook with ZERO duplication of labor, which saves everyone hours each week.

Marketpoint LLC

The way we have set up the system for our needs, we can look at the data from a service perspective, a project, a client, or whatever it is. You just put your service into the system and the project and – Boom! Done.

Accounting / CPA Firm

Yes. It definitely saves time. Compared to other systems, we save at least two hours per week per person using Timewatch®.

Senior Exec,
Major Consultancy Firm

Timewatch professional services automation solutions: Resource Scheduling, Timesheets and Time Tracking, Time & Billing and Professional Services Automation / PSA Solutions

Speak With a Product Specialist

Get a free session with a product specialist, ask questions, review requirements, see if/how well our timesheet solution fits your business.