Outlook Timesheet Saves time

Learn how out Outlook Timesheet saves time for employees.

Government Relations Firm Saves Time

“OutlookTime® has given us efficiencies that we didn’t have before”

Government Relations

This Washington DC-based organization is a leading, full-service government relations firm specializing in advocating for the public policy interests of institutions of higher education and other research and education organizations. They wanted a timesheet system that could utilize data in Outlook.

The Mission

  • Improve timesheet reporting

  • Reduce the manual entry overhead of time entry. Make it easier for employees to track time

  • Ensure everyone enters their timesheet to guarantee accurate reporting

  • Take advantage of the accuracy of employee’s Outlook Calendars to create timesheets

  • Ideally, save employees time

The Results

  • Users can turn Outlook appointments into timesheets in a couple of clicks

  • Everyone’s timesheet is now in on time

  • Improved timesheet and billing accuracy

  • Saves employees two days a month

  • Improved work culture

  • Has made employees’ lives better!

The Details

his Washington DC-based advisory firm works with multiple government agencies that cover defense, security, and intelligence. An executive says Timewatch’s OutlookTime® product has enabled the organization to become more efficient and changed the work culture of the company.

“We have over 40 clients, and if somebody on our team doesn’t do their job properly by logging time on their timesheet, then the whole process doesn’t work,” he explains. “We have a technology team that finds problems within our firm, and one issue was staff trying to push calendar reports out by the end of the month. The technology team suggested OutlookTime® would help us get faster at tracking time and also help us with reports. Both those suggestions have been proven true.”

Outlook Timesheet Saves time

How OutlookTime® increases timesheet accuracy and staff productivity

OutlookTime® increases timesheet accuracy, provides powerful consolidated timesheet reporting, and – best of all – saves each employee one to two days a month when compared to a traditional timesheet.

If your organization uses Outlook and also enters timesheets, OutlookTime® simplifies timesheet entry by using data already entered into Outlook. Customers love it because it takes the chore out of timesheet entry and saves them time.

“We used to use a web-based program, but most of our staff didn’t care for it because of the amount of manual entry on the front end,” the executive explains.

“I would say that 20 percent of our staff struggled to get their time in at the end of the month. Our staff, however, is very diligent about calendars, and OutlookTime® has made it possible for employees to go from their calendars to their timesheet with a few clicks.”

“It has made our employees’ lives better.”

“Everybody always said that it would be great if they could just right-click their calendar appointments and turn that into a timesheet. That is exactly what Timewatch has done with OutlookTime®.”

“It is very intuitive.”

OutlookTime® turns Outlook appointments into timesheets and Outlook into a timesheet system. The Outlook Timesheet Saves time by using data already in Outlook, removing the duplicate entry of traditional timesheet systems.

How does OutlookTime® work?

Outlook appointments already have 90 percent of the information needed for a timesheet entry: the date, start and end time, duration, subject, location & notes. Rather than entering all this information multiple times, OutlookTime® users simply add customer or project details to their appointments and post to their timesheet.

“OutlookTime® has given us efficiencies that we didn’t have before,” says the DC executive. “It has helped us track time, and it is now also great to know how much time is being spent on a client so that we can bill for the right amount of time. It is a good tool to help us with pricing and cost. It’s true that it saves time each month, and you are also more diligent with your calendar. It turns your work culture around.”

For more information on OutlookTime®, click here.