Is this the world's best timesheet?

If you use Outlook, it is!
OutlookTime® turns appointments into
timesheets. This makes it the fastest, easiest, and most convenient
timesheet it the world.

Turns Outlook into a Timesheet system!

It sounds too good to be true, but it is true! OutlookTime® turns Outlook appointments into timesheets, and saves users hours each week.

OutlookTime® allows your employees to allocate Customer / Project information to appointments, then post them to their timesheets.

If your organization needs to enter timesheets and uses Outlook, you could be saving each user up to two hours per week with OutlookTime®, which is perhaps why every customer that uses it says OutlookTime® is the best timesheet in the world, and we think you will too.


† Customers report a reduction in timesheet entry time from an average of 2:15 per week with their prior system to just 9 minutes with OutlookTime®. A saving of 2:06 per week or 1 day a month, and clocking OutlookTime® at 15 times faster that any other system.

‡ OutlookTime® is designed for teams of users, not individual users.

Just click to turn Outlook appointments into timesheets.
Customer, Project and any additional analysis can be allocated to single or multiple appointments.
As a default, the appointment hours are posted, but users can amend this if needed.
OutlookTime® provides access to appointments up to 2 months in the past.
Appointments are color coded. Green appointments are ready to post, red items need a customer/project allocated to be posted.
OutlookTime® saves users from entering the date, start time, end time, duration, Subject and notes as it uses the information already in Outlook.
It takes seconds to post appointments to the timesheet. Just click the items to post, and click ‘Post’. That’s it.

World’s best timesheet

The best timesheet in the world is probably one you’ve already got, but just don’t realize it. Outlook appointments already holds the data to make up a timesheet, but how do you turn Outlook appointments into timesheets? With OutlookTime®! Also see the free timesheet system from project office live.

OutlookTime® runs within Outlook and allows you to turn Outlook appointments into timesheets, making Outlook the worlds best timesheet, and the fastest timesheet too. OutlookTime® turns outlook appointments into timesheets and Outlook into a timesheet system!
worlds best timesheet. OutlookTime® outlook timesheet. provides Outlook 2016 timesheet and time tracking, Outlook 2013 timesheet and time tracking, Outlook 2010 time tracking and Outlook 2007 time tracking.

To Plugin or Not to Plugin?

It’s an important question.

Plugins offer the advantage of adding features within Outlook that can bring a level of convenience to end-users. However, plugins slow down Outlook, require effort to install and manage, require updates when Outlook is updated, and don’t support Outlook on all devices†.

OutlookTime® works with, or without a plugin, so the choice is yours as to whether you want a plugin or not.

We recommend customers start without the plugin as it simplifies implementation and keeps it simple and easy for end-users. Then, as you settle in, try the plugin with a few people.

Either way, with or without a plugin, you can turn Outlook appointments into timesheets.

† OutlookTime® natively supports Outlook appointments from any device. OutlookTime® itself runs on PC, MAC and OWA. The plugin supports Outlook for Windows only. Outlook for Mac does not support plugins to a sufficient level to facilitate OutlookTime’s advanced feature set.

OutlookTime® is a Web App that works directly with Office 365. Here, we are looking at Outlook for Windows with the OutlookTime® plugin installed. This adds timesheet functionality to Outlook.
OutlookTime® can color appointments to show which have a customer/project allocated, and which have been posted.
Green appointments signify appointments that have a customer / project assigned and are ready to post to the timesheet.
OutlookTime® adds the ‘Submit to Timesheet’ and other functions to this right mouse click menu.
The OutlookTime® panel provides a timesheet dashboard and advanced features including a multi appointment edit & post facilities and setup features.
This live chart shows the total time posted to the timesheet so far this week.
The dashboard also includes gauges of total hours posted this week and the total number of appointments waiting to be posted.
The dashboard is configurable. Users can add & remove charts, gauges and details sections, and set their order.

Easy, Flexible, Powerful Reporting

Customers tell us that reporting is one of the main reasons they chose OutlookTime® over other systems. Multiple reporting tools provide OutlookTime® customers with easy access to the exact information they need quickly, and easily.

Traditional Reports

A library of classic ‘print preview’ style reports is available to report on every aspect of the system.


Turn data into insight, with charts, gauges and views that help busy managers & directors instantly view current performance.

Drill Downs

Unique, interactive reporting tool. Simple Double click on any value to drill down to underlying summaries & transactions.

Exporting Data

Export in a variety of formats: Excel, Word, CSV etc.


Notify end users of important items. Late timesheets, timesheets to approve, project nearing budget etc.

Custom Reports

A powerful SQL Report Designer is available for those that want the perfect timesheet reporting system, without limits or compromise.

Outlook Time Tracking Reporting
The Home Tab displays
Drill Downs are advanced, interactive reporting tools that allow users to drill down on individual fields to the underlying summary levels all the way down to the underlying transactions. Drill Downs are available with the more advanced editions of OutlookTime(r).
The Reports tab provides access to the core reporting features.
Areas provide a handy way to filter reports by type, to focus the list of reports to choose from to a specific area of the system.
Reports are displayed in 3 styles. Each user can choose their preferred style: in a Gallery where each report is previewed and allows users to flick through reports quickly, a thumbnail list that shows details of each report and a list of reports.
Reports can be ‘organized’ into various menus and groups, placed on Ribbon buttons and their details, previews and thumbnails altered.
Administrators can arrange for reports to be made available to different users via the reports button on each Tab. Reports can be set by user security group, so they can control exactly which reports each user has access to.
The reports menu shows the report that has been accessed and, as you drill down from one report to the next, lists the sub reports as well.
In gallery mode, users are shown a preview of each report so that can quickly and easily see what report they are running. User can swipe or click to go to the next or previous report.
As users flick through reports in the Gallery View, the title and a short description of each report is displayed.
Thumnails of each report allow users quickly locate the report they are looking for.

Grow as you Grow

OutlookTime® is extremely flexible.
There are 5 editions offering varying levels of functionality. Customers can start with one edition, and upgrade the OutlookTime® system at any time as needs arise.
Additionally, OutlookTime® can be upgraded and expanded to include other modules including:

  • Time costing & valuation
  • Project Expenses
  • Project Billing
  • Financials Integration
  • Multi Currency
  • Resource Scheduling
  • Custom Modules

OutlookTime® can be expanded from simple time recording, to a time and billing system, through to a complete professional services automation(PSA) solution.

Any Questions? Please ask.

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Powerful reporting built in.

Not only is it easy to enter timesheets with OutlookTime®, analyzing timesheet data is easy too.

Timesheet data is consolidated from all OutlookTime® users which you can access through a variety of reporting tools. All editions include a library of standard reports which can be viewed, printed, or exported to Excel, PDF, and email.

Pro and Enterprise editions also include our unique drill down reporting tools, automated alerts (such as late or missing timesheets), dashboard reports as well as custom reporting options to allow you to perfectly match your timesheet reporting needs.


What Size?

OutlookTime® is designed for Teams. It is used by organizations from as few as 5 to 1,000+ users. It is available in the cloud for as few as 5 employees and is also available on-premises for larger enterprises.

What Versions of Outlook does it Support?

OutlookTime® works with Office 365 and Exchange, so you can use any desktop or mobile client – PC, Mac, OWA and mobile devices. No plugin is required to use OutlookTime®, but a plugin as available for Windows Desktop edition of Outlook for those that want it.


All Timewatch® products include a host of self-learning tools to allow customers to learn and implement our solutions themselves. We also provide professional services to assist customers get up and running. Services include training, implementation, consultancy, report writing and customization.

Grow as you grow.

OutlookTime® is highly configurable and designed to adapt as your needs change. Customers can upgrade to a more advanced edition, add optional modules such as expenses, billing and resource scheduling, even alter their configuration or organizational structure on the fly! Contact us to learn more.

avg. time users save each week
days to pay for itself
Current Version
new feaures
configurable options available
uptime over 2 years

Is Training Included?

All Timewatch® products include a free Learning Center with free training videos, tips and free support center. We also provide professional training and implementation services, which we recommend for Pro and Enterprise systems due to their higher levels of configurability.

Is Support Included?

Yes! All products include a free support center and help desk system built in. Once you have decided upon your configuration and any professional services, we can usually get you up and running the same day.

Can I Try Pro or Enterprise?

Although Outlook time tracking is available in the Pro and Enterprise systems, they are both highly configurable and require knowledge and experience to configure. A blind trial is not applicable. However, we are happy to work with you to review your requirements and configure a system to meet your needs which you can experience in a test drive or demo.

Can we install it on our servers?

Yes. All systems are available in the Cloud or for installation on your own servers.

Can I change editions?

Yes! You can start on one edition then move to another or add or remove optional modules at any time. In this way you can grow your Timewatch system as your business grows.

Are any discounts available?

Yes, there are discounts for one-, two-, and three-year terms, volume discounts on the enterprise range, and we often offer promotions that you may be eligible for. Contact us for details.

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If you have any questions about Outlook time tracking and how

it can help your organization please do not hesitate to ask.

Contact Timewatch