Replace Excel Timesheet entry

Employee Time tracking and billing is simple and easy with a Timewatch solution. The web time tracking system is web based and provides a fast and efficient way for users to track time for billing purposes and replace excel timesheet wih a friendly web browser system that can be used wherever users are. To replace excel timesheet entry you can use any of our time tracking and billing supports most web browsers including IE, Firefox, Safari and Blackberry. These solutions make it simple to replace excel timesheet use.

Employee time tracking and web timesheet
  • Employee time tracking

    & billing solution - friendly, easy to use time tracking, time sheet management and billing system with advanced costing, charging and billing functionality
  • Replace excel timesheet

    the time sheet is designed like a spreadsheet grid, it's so intuitive little or no training is required
  • Familiar Office look and feel

    rapid end user acceptance of time sheets as emloyees are immediately at home with the familiar Microsoft Office style layout
  • Outlook time tracking

    allows users to convert appointments into time sheetsdirectly from Outlook! From inside Outlook, users can add Customer and Project data to bookings, then click to convert this into a time sheet - easy, improves accuracy, saves considerable effort
  • Powerful billing

    billing from time tracking is simple, easy and configurable. You define your charge rates so that billing from time sheets can be performed quickly and easily.
  • Flexible

    supports time & materials tracking for billing via fixed price, cost plus, milestone, date, schedules & ad-hoc and custom billing structures
  • Powerful rates

    supports charge out rates for time tracking billing by Customer, Project, Employee, Role, Date, Work performed - or any combination of these
  • No double entry

    time and expenses tracked by employees is instantly available in billing
  • Total control

    time and expenses tracking values are the starting point for billing, but employees with sufficient permissions can override rates providing the perfect balance between flexibility and control in billing
  • Faster billing

    streamlines the time sheet entry and billing processes, decreases admin overhead (and cost) - gets invoices out the door faster
  • No Losses

    ensures you never miss billing late time tracked
  • Bill what you should

    with charge rates that can be set billing to match how you charge
  • Match your billing layout

    need to perfectly match your Customers' invoice layouts to get your billings of time tracked paid promptly? no problem, with Advanced Billing you can match literally any format
  • Access to Historical Data

    Access full historical data so you can see exactly what previous time tracking data, billing, what was invoiced and why
  • Time sheet docks in Outlook

    Microsoft Outlook users can dock their time sheet inside Outlook, so they can track time for billing throughout the day, which increases time sheet accuracy
  • Super Awesome Bar

    amazing timesheet search and technology suggests what employees are looking for as they type, also shows recent history, saves users over 70% of timesheet entry time
  • Assignment list by User

    employees can only choose from a list of project assignments that they are allocated to or scheduled for, with smaller, more accurate lists this saves time and minimizes errors
  • Customizable terminology

    users are instantly at home - minimizes training
  • Import from Outlook

    as an alternative to the Outlook plug-in, this facility links to Exchange Server to allow employees to import time from the Outlook Diary appointments - eliminates duplicate entry, saves time and improves timesheet accuracy - users simply love it and makes it easy to replace excel timesheet entry ¹
  • Remote Timesheet

    allows employees to enter timesheets wherever they are using devices such as |Blackberry's, SmartPhones and iPhones²
  • Link with MS-Project

    operates as a timesheet for MS-Project, updating users' timesheets with their task assignments and publishing timesheets back to MS-Project to update project completion ³
  • Notes

    capture notes on each timeline, then use them in reports and invoices
  • Dashboard

    provides up-to-the-minute feedback to users, saves time, reduces missed deadlines and improves timesheet accuracy 4
  • Configurable Manager Approval

    definable rules and manager levels for approval, rejection of timesheet
  • Approval Indicator

    "You have Timesheets to approve button" alerts managers that there are timesheets to approve
  • Manager Approval

    Managers can review, accept, reject timelines as well as return notes to users to advise them of issues
  • Auto Email Chasers

    Customizable email chasers for users and managers, for example to advise users of late timesheets and managers of timesheets awaiting approval, also supports varying levels of message tone with each subsequent reminder 5
  • Customizable fields

    need to capture additional fields on a timesheet? No problem, with our Timesheet Analysis module you can create new fields, set their data type then enable them in timesheets for users to log time to 6
1 Requires MS-Exchange & ExchangeTime®
2 Requires web enabled smartphone and
the PDA Timesheet option
3 Requires MS-Project & ProjectTime®
4 Requires Dashboard Option
5 Requires ActionTime®
6 Requires Timesheet Analysis module

Replace excel timesheet with a Timewatch time tracking solution

Whether you are tracking time using paper timesheets, want to replace excel timesheet, a home grown, customized or off the shelf system, a Timewatch® can help you improve your employee time tracking and billing processes. You'll get timesheets posted punctually, minimize errors, improve reporting and have happier users, administrators and managers.

On-premises time recording solution

User friendly time recording solution with optional billing. Utilizes a central SQL Server timesheet control system with Windows or web timesheet entry client, scaleable from 10's to 1000's of Employees.


Cloud based time recording solution

No hassle hosted time recording solution. There is nothing to install at your end, the entire solution runs on our servers which you access securly via web browser. With intuitive, user friendly timesheet and powerful reporting - all for a low monthly fee.

Time recording within Outlook

Outlook Timesheet entry system converts diary appointments into Timesheets. Available with any of our Time® range of products or as an OEM version to offer outlook timesheet functionality for an existing timesheet system


Click here to compare Timewatch® time recording solutions.

Timewatch® time tracking entry screen    

Time tracking is simple and easy with Timewatch®. The ergonomically designed Ribbon Menu places all everyday commands at the users fingertips and is so intuitive little or no end user training required.

Time tracking

Employees simply love entering timesheets with a Timewatch® solution. Users only see the

items they are assigned to, making their pick lists as short as possible and specific to them. This speeds up entry and ensures they cannot book time to projects they are not allocated to which dramatically reduces entry errors.

One of our users' favorite features is our "Instant Search" facility - just by clicking in a timesheet field users are presented with their recently used assignments and as they type, the system suggests relevant items to choose from. This feature alone saves each user minutes each day and hours each month.

Users have the freedom to track time as hours-minutes, decimals or as a %age of their day, they can roll projects forward from the previous week, even post time from their Outlook calendar - yes that's right, with our OutlookTime® module, users can post Outlook appointments to their calendar from within Outlook itself.

Timesheet Super Awesome Bar

All of this adds up to easier, faster, friendlier and more accurate time tracking, which is why employees love entering time with a Timewatch® solution.

Outlook Time tracking

With the OutlookTime® Outlook timesheet plug-in, users can turn Outlook appointments into timesheets. This ingenious system saves users an amazing amount when tracking time as it utilizes time tracking data already within Outlook and often pays for itself within days. With the plug-in, employees can allocate Outlook appointments to a customer

customer and/or project. They can only track time to projects they are assigned to, so there is no miscoding or incorrect allocations. Once complete, timelines can be reviewed and edited before posting - and all this from within Outlook.

This incredible feature is another user favorite as it makes

Import from Calendar
Allocating a Project to an Appointment in Outlook

time tracking easier and increases the accuracy of employees' timesheest as they can more easily log time as they work.

Dashboard & PTO Monitor

The optional timesheet dashboard provides valuable feedback to users to help them manage their timesheet, expenses and their day to day tasks - timesheet status, vacation and sick time taken and vacation time remaining. Issues are highlighted in red to instantly alert the user to issues such as a late or missing timesheet.

Each user's future workload is detailed to help them better plan the days and weeks ahead as well as alert administrators to overloaded weeks and bottlenecks in upcoming tasks.

Progress bars show up-to-the-minute task progress, indicating the current completion against expected time as well as whether the user has the availability to complete the task on time - green being okay, orange indicating that the user is running out of time and red indicating that there is no longer possible to complete the task on time.


Billing from time tracking

Timewatch®'s Time®&Money and Time&Space® solutions both allow you to use time tracking data to raise invoices.

Whether you have time and materials, fixed price, milestone, date/scheduled or unstructured billing, you have the flexibility to support the most complex billing processes.

Preparation of invoices is simple and easy. Once a draft has been finalized, time tracking and billing administrators can print invoices using templates you define.

Timesheet billing screen
Amending transactions on a Draft Invoice

As you'd expect, security is definable within billing, so you can control who has access to which areas of billing and you can define your own levels of authorization, separating those that can produce drafts, amend them, finalize them and bill them.

Invoice Formatting Options

Depending upon the solution you choose, there are various billing options available. The standard formatting option for on premises solutions utilizes the ever familiar Microsoft Word as a formatting engine.

Cloud solutions include an inbuilt word processor for entering invoice text as well as a range of standard invoice templates. that caters for literally any billing layout.

Formatting Invoices within MS-Word
Invoice formatted automatically within MS-Word

Administrators share the love

Administrators love Timewatch® time tracking software too, they can define entry rules to ensure users can only log time to the projects assigned to them which dramatically reduces admin' overhead in reviewing and approving time.

Administrators are immediately made aware when timesheets are waiting for approval as the Check Time button blinks when there are timesheets to check, and is disabled when there are none.

Auto Late Timesheet chasers

Administrators often waste a considerable amount of time chasing late timesheet offenders which can be saved with a Timewatch® solution by automatically sending late timesheet reminders. There is even an escalation process so the tone of the email can change with each subsequent reminder as well as escalate the offenders list to Managers if the issue persists.

Live Demonstration

We're sure you'll find that is friendlier, faster and easier to use than your current system. If you'd like to see the system in action and how you can use it to replace excel timesheet entry, click on the timesheet image at the top of this screen or book a test drive so you can see for yourself how Time®&Money can help your organization.

Just some of the Timewatch customers