Regeneris has clients across the private and public sector including: Westfield, a shopping center developer; the British government’s Department for Media, Culture, and Sport; Transport for London, the authority responsible for London’s public transport system; The Tate, an internationally-recognized art and culture institution; and British telecommunications giant, BT.
Given that much of their work is performed for a fixed fee, Regeneris needed to monitor the expenditure of their resources more closely. They wanted to prevent projects from slipping into the red due to inaccurate or untimely reporting.
“We are an agile, knowledge-driven company operating across a range of policy and service areas,” explained Director Simon Hooton.
“We needed to closely manage the financial performance of our project work, much of which is fixed fee.”
“We wanted our project managers and staff to understand the fees incurred against budgets and to better plan and manage their work.
“We were keen to keep administration tasks to a minimum, while ensuring staff could complete timesheets and claim expenses quickly from a range of working locations.”
“We compared a range of competing time tracking and timesheet billing products and undertook some preliminary discussions with representatives of companies,” continues Hooton.
Regeneris selected Time®&Money from Timewatch as it delivered on all of its requirements.
“Time&Money® was easy to install and use across the company,” Hooton explained.
“The software can be accessed anywhere via PC, smartphone or tablet. Timesheets and expenses can be quickly generated and management information and reports analyzed and accessed to meet our needs.”
“The set-up cost for new users has also been reduced from an hour or so to just a few minutes. We are also better able to track invoicing and to share job recovery information more widely. We have managed to reduce backlogs in timesheets and can now understand project performance in real time.”
“The real savings have been in the frequency that time sheets are filled in – so we have better access to real-time project performance data,” stated Horton.
Up to the minute data leads to better decision making, more efficient deployment of resources and ultimately improved profitability.