If you’re serious about your business and serious about making it run more efficiently, then we are here to tell you that it is time to get serious about how you manage resource scheduling and time tracking within your organization. Pro tip: using a spreadsheet timesheet or scheduling spreadsheet is not a great solution for such important functions within your business. Here’s some reasons why:
There is no data control, unless you’re a brainiac
Unless you work for NASA, or have a lot of time on your hands, you probably don’t have triple redundant data validation on everything you enter. You’re probably manually re-entering customer and employee names by hand. This wastes an incredible amount of time and energy.
That time the office macro geek quit the company
The office Excel macro geek who updated the project tab with the new booking type has left the company and is now working for someone else. But does anyone have her email address so we can ask a question about how our systems work? Please?
The Spreadsheet Timesheet & Scheduling Spreadsheet Are Single User
Only one person can edit the spreadsheet timesheet or scheduling spreadsheet at any one time. You don’t want that.
Excel corrupts and sends you to recovery hell
It’s no secret that Excel occasionally corrupts and while you can recover files it’s not unusual to discover that didn’t notice you’re now editing the the temporary recovered file, so no-one else is seeing all your changes right now.
Spreadsheets are a bad idea if you ever want to analyze data
Your data is not managed in a well-structured database, so you can’t simply pull out the specific data you need.
You can’t notify upstream users and systems
Spreadsheets are great to use but just make sure you remember to email/update the employee’s calendar/send out the latest spreadsheet/resend the latest spreadsheet after that late change. Oh, you know what? Forget it.
Spreadsheets take up valuable time
Automated systems drastically reduce the time and effort involved in filling out a manual spreadsheet.
Spreadsheets = errors
Humans are prone to errors and duplications. Software applications are EXACTLY meant to avoid such issues.
Errors = loss of money
Miscalculate how much time is spent or miss a decimal on a charge rate and you cost your company money. Costing your company money is bad.
Spreadsheets lack customization
If you want to build and implement your own set of custom rules and requirements that are specific to how your company operates, then a spreadsheet is the last place you want to do that.
A spreadsheet fails the ‘hit by a bus’ test
If your developer or user is unavailable, the system fails. That’s bad news (but not as bad as being hit by a bus, we admit).
So what should your company use instead of a spreadsheet? Simple.
Check out out time tracking solution by clicking here.
And see how our resource scheduling systems will work for your business by clicking here.