Outlook Optics™ brings new company calendaring features to Outlook
Outlook Optics™ unlocks the full power of Outlook by adding analytics and reporting that is missing in Outlook.
With Outlook Optics™ you can analyze what people are working on, meetings, create team, group and company calendars as well as targeted calendar views such as PTO and Vacation views. Optics™ makes it easy to view employee availability, utilization and productivity analysis.
If your organization wants to better utilize the data locked up in your employee’s Outlook calendars or improve the analytics, reporting, management or scheduling of employee Outlook calendars, Outlook Optics™ is the perfect tool.
Here you can see an Outlook group calendar view and an Outlook Optics™ group calendar of the same calendars. Outlook shows two days horizontally, whereas Optics™ shows two weeks as normal calendars and advanced color coding showing type of work as well as details of the appointment visible in views and in mouseovers.
Optics™ is scalable and configurable. Your business can start with the basics and add more features as needed. For example, you may want to start with better group calendar views and reporting, then later find you want to add new appointment types to Outlook to better categorize tasks or analyze productivity by a single employee, a team, or core skills. Users may wish to add new fields that specify which customer or project an appointment is allocated to.
Outlook Optics™ can do all this for you.
Create targeted views to focus on specific items
Outlook Optics™ can also create and save targeted views to assist with data analysis. Need to know which employees have upcoming vacations? Need to know which employees have put in vacation requests? Need to understand who has taken sick time? Do you want to see everyone with future work booked for a specific customer?
Outlook Optics™ can help with that. The capabilities are endless.
Targeted views makes it easy to see specific activities, anything from: vacation or sickness to various types of work such as consultancy, design, training (whatever types you define). Work by customer or project or any type of work you want can be highlighted.
Outlook Optics™ helps everyone be at the right place at the right time
Outlook Optics™ provides clarity of employee commitments and availability, the ability to group employees by office, team, or skill. It gives clarity on any categorization your company needs, and provides the ability to manage multiple employee calendars centrally. There are even late change notifications to alert users that a late change has been made to their calendar. That will stop your staff wasting their time and ensure everyone is where they need to be at the right time.
Analyze employee and team productivity
Employee calendars provide the basis for analytics such as employee, team, office or group productivity, utilization, capacity and availability. Companies find accessing this data from Outlook so difficult and time consuming we made sure with Outlook Optics™ it could be accessed at the click of a button – with specific views for each of these metrics.
Outlook Optics™ utilization view shows real-time analysis of employee productive time vs total available time.
From small business to enterprises and those who are not quite ready to commit
Outlook Optics™ provides group calendar views and reporting, but customers can expand their system with enhanced features including more view styles, new Outlook appointment fields, expanded analytics and scheduling features normally only available in resource scheduling systems. There’s also an Outlook plugin that enhances Outlook to let users see and allocate the new fields your company adds to Outlook, eg. appointment type of work, customer, project etc.
Outlook Optics™ starts with the simple Express edition, which is ideal for businesses as small as 10 people. The next step up is the Essentials eddition which adds more views and utilization and productivity analytics. With the Pro edition you can add new fields to appointments such as customer, project and new appointment types / type of work (you define these) which can then be used in reporting and analytics. Pro also adds the end user Outlook plugin allowing end users to allocate customer, project and type of work to appointments within Outlook. The Corporate and Enterprise editions add full scalability and security features larger organizations demand.
Optics™ is perfect for any organization that wants more from Outlook without having to implement a full blown resource scheduling system. You can start small and simple with the Express edition, and upgrade as your needs change. And if you ever need a full blown resource scheduling system, we have that too in Whitespace®, which you can upgrade to from Outlook Optics™.
Want more information on Outlook Optics™? Click here…
Enhance Outlook with group calendar views, analytics and reports (timewatch.com)
Who is Timewatch?
Timewatch are specialists in professional services solutions including resource scheduling, timesheets, professional services automation, and Outlook – specifically integrating with Outlook and creating Outlook plugins, Outlook add-ins and Outlook reporting systems.
Timewatch is ISO 9001 and 27001 certified, we provide public cloud, private cloud and on-premises solutions.
Contact us
If you’d like to learn more about Outlook Optics™, our Outlook scheduling plugin, Outlook timesheet plugin or Outlook two-way calendar sync server, please contact us.
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 | New Outlook scheduling plugin helps get your resources organized and stay organizedOur new Outlook scheduling plugin brings company resource scheduling features to Outlook, and works with Whitespace®, our resource scheduling software, and our new Outlook Optics™ group calendar and resource scheduling system for Outlook. The plugin can also add timesheet entry features to Outlook when used in conjunction with one of our timesheet solutions. |
 | Outlook plugin also does timesheets!Our Outlook plugin turns Outlook into a timesheet system, automatically adding appointments to timesheets as soon as the employee allocates a customer / project to the appointment, which they do via our Outlook plugin. |
 | One Outlook, Microsoft’s latest version of Outlook released a previewOne Outlook is a new unified email / calendar client combines the features of Outlook for Windows, Mac and Web in one single system for all. The new Outlook system is now available and is compatible with our new Outlook plugin, which when used with Outlook Optics™, Whitespace® or Time&Space® provides enhanced Outlook group calendar views. |
 | How to create a company calendar in OutlookYes, you can create a company calendar in Outlook, please try it – follow the steps provided, then come and try Outlook Optics™ to see how much Optics™ adds to Outlook. |
