How to create an Office 365 Group Calendar that makes Outlook even better

This Office 365 group calendar shows 5 outlook calendars over 2 weeks, but views are configurable. You could configure it to show 30 people over 3 months, appointments by team, customer, project, availability, productivity, type of work – whatever you need.

With Whitespace for Outlook you type the skill you need and sort by availability and the view shows you who is available. It’s easy, it’s fast, it evens out the allocation of work and allows companies to optimize employee utilization.

Outlook has just date/time, Subject, Location fields, and any other important information can be entered into the Notes.

Timewatch enhances Outlook so that important fields such as Customer, Project, Customer Contact etc. can be created and allocated to Outlook appointments. Companies create and add the fields they need, which ensures data validation and allows these fields to be used in analytics and reporting.

Timewatch can make Outlook even better for your business in a number of ways, including:

• Providing utilization and productivity details: Timewatch can provide instant visibility of employee, team, office utilization productivity and availability.
• Providing insights into your time usage: Timewatch can track how you spend your time, so you can see where your time is going and identify areas where you can improve your efficiency.
• Enhancing Appointments with important Company data fields: Add customer, project, type of work or any other fields your organization needs to track on Outlook appointments.
• Enhancing Outlook with employee skill matrix / grouping: Adding skills, team, office and other important employee attributes and grouping information improves scheduling and analytics.
• Conflict Management
• Reporting and Analytics: Timewatch can generate reports on every aspect of your organization’s Outlook calendar data, so you can share this information with your team or clients. This can help you track your progress and make sure you’re on track to meet your goals.
• Automating timesheet entry: With Timewatch can automatically import your Outlook appointments into a timesheet, so you don’t have to manually enter your time. This can save you hours each week.
• Integrating with other systems: Timewatch can integrate with other systems, such as your CRM or accounting software. This can help you keep your data in sync and streamline your workflows.

• A Training Company:
  Training companies need to be able to view their employee’s Outlook calendars, classify training and course skills and search this and availability to locate the right resource for a course or training service, and maximize productivity and chargeability.
• A Software company:
  Software developers can use Timewatch to schedule and plan employee workload, as well as track time. A huge benefit of using our time tracking with scheduling is that we can automate or semi automate time tracking – our system knows what employees are supposed to be working on, so can turn schedules into timesheets – users just update / approve time to be added. This saves employees 2-4 hours a week.
• A Marketing agency:
  In a busy agency it is crucial to be able to quickly and easily find people with the right skill and the availability needed to do client the work. We help businesses manage their workforce better, save time and can even help make time tracking simpler, easier and faster and more accurately. This information can then be used to bill clients and ensure that the agency is meeting its deadlines.
• Consultancy Businesses:
  Consultants often manage their own calendars, which can make it difficult to know of their workload and availability, especially with hybrid and remote working. Timewatch is a lifeline for organizations that use Outlook as it allows them visibility of their employee schedules and allows centralized management and reporting on employee workload, productivity and availability.
• Not for profit:
  Charities need efficient, cost effective solutions to help quantify their work for best practices, meet applicable regulations and / or help justify and acquire funding. Timewatch not only helps ‘not for profits’ achieve this, we also provide incentives to make implementing Timewatch easier.
• Businesses with Hybrid or Remote workers:
  Keeping track of workers activities and availability is made harder when they are not in an office environment, which increased visibility of employee Outlook calendars resolves.
• Any organization that uses Outlook and needs visibility of staff workload and availability.
  If you’re looking for a way to make Outlook even better for your business, Timewatch is the best option. It can help you save time, track your time usage, and generate reports that can help you improve your productivity and efficiency.