ARCHITECT TIME TRACKING via Web, PDA, Blackberry

Architectural businesses need timesheet, billing and invoicing systems to effectively manage day to day billings and monitor Architect utilization and billability. In today’s ultra-competitive business environment, Architects can no longer track their web timesheets on Post-it notes, notepads or exel spreadsheets and companies can no longer afford time tracking mistakes Architects make. Architectural companies have gone high tech with their timesheets by utilizing state-of-the-art, web-based timesheet software combined with handheld devices. Timewatch's cloud time and billing solution is perfect for Architectural practices wanting to track Architect's timesheets and expenses. Architects enter timesheets via web timesheet orbrowser timesheet software, or via blackberry or pda time tracking systems. Consultants can also track time via outlook timesheet client. Timewatch is also suitable for Engineer Timesheet tracking. See also the Web Timesheet site.
Web timesheet entry screen
  KEY FEATURES >
  • Friendly, web timesheet

    little or no training required
  • Familiar Office look and feel


    rapid end user acceptance
  • Outlook timesheet

    post time directly from Outlook! With our OutlookTime® plug-in, add project data to bookings, then click to convert this into a timesheet - easy, improves accuracy, saves time - a lot of time
  • Import from Outlook

    don't want to use an Outlook plug-in? prefer to work through Exchange server? no problem, when using Exchange users import time which eliminates duplicate entry, saves time, improves accuracy - users love it
  • Web timesheet search bar

    amazing timesheet entry technology saves over 70% of timesheet entry time
  • Assignment list by user

    minimizes errors / saves more time
  • Customizable terminology

    users are instantly at home - minimizes training
  • Runs within Outlook

    remains open all day alongside users' main productivity tool, improves familiarity and saves time - users love it
  • Link with MS-Project

    operates as a timesheet for MS-Project, updating users' timesheets with their task assignments and publishing timesheets back to MS-Project to update project completion
  • Configurable Manager Approval

    definable timesheet manager approval rules
  • Approval Indicator

    "You have Timesheets to approve button" alerts managers
  • Auto Email Chasers

    Customizable email chasers for users and managers with varying message tone with each subsequent reminder
  • Dashboard

    provides up-to-the-minute feedback to users, saves time, reduces missed deadlines and improves timesheet accuracy
  OVERCOMES >
  • Users complaining that it takes ages to fill in their timesheet as Time® is simple and easy to use
  • Users saying it is too hard to complete a timesheet
  • Users putting time against jobs they are not allocated to - users may only book time to projects they are allocated to
  • Users not posting their timesheet as they are notified of their posted time status and auto email reminders can be set up to chase tardy users
  • Usersnot being able to enter timesheets when they are out of the office - Time® supports remote entry so users can enter timesheets wherever they are
  • Assignments not being available in timesheets - as soon as projects are allocated to users they are available to book time to
  • Delays and duplicate entry through paper or excel timesheets as data is entered in one place and is immediately available for reporting and analysis once posted
  • Wasted time through administrators chasing users with late timesheets, with Time® managers can quickly and easily see who has not posted their time and auto email reminders will chase users automatically for you
  • Loss of data from Excel based system as all timesheets are maintained within the Time® database
  • Replaces "home grown" system that has not kept up with technology - Time® is a market leading product that receives continual development with a proven track record over 20 years
  • Replaces or acts as a front end for an existing time entry system that users dislike using
  NEXT STEPS >

Architect time tracking

Timewatch® timesheet solutions are ideal for any size of architectual firm.

From our long standing, highly successful CentralTime® solution designed for installation on your servers, to Time®&Money, our highly configurable cloud based solution that offers time recording, time and billing, expenses management, powerful reporting and integration with financial accounting systems.

Time tracking solutions:


CentralTime®

On-premises time tracking solution

User friendly time recording software with optional billing. Utilizes a central SQL Server timesheet control system with Windows or web timesheet entry client, scaleable from 10's to 1000's of Employees.

 

Time®

Cloud based time tracking solution

No hassle hosted time recording software. There is nothing to install at your end, the entire solution runs on our servers which you access securly via web browser. With intuitive, user friendly timesheet and powerful reporting - all for a low monthly fee.


Time®&Money

Cloud time tracking and billing solution

Provides all of the time recording facilities of Time® with added project disbursement entry, time costing, charging and advanced reporting functionality. Optional billing and Outlook timesheet entry modules available. Available as a cloud or on-premises solution.

 

Click here to compare Timewatch® time recording solutions.

Timesheet entry

Users simply love Timewatch® web timesheet. Whatever you assign time to, be it job, project, task, case etc. you set the terminology to match your organization's terms so when your users first see the system they see familiar terms and are immediately at home. A welcome video greets them to show them the basics and your administrators can write custom help and provide instructions on how you enter time in your organization; your rules, expected posting dates, whatever you need to streamline the process of web timesheet entry.

When entering time, users only see the items they are assigned to, making their pick lists as short as possible and specific to them. This speeds up entry and ensures they cannot book time to projects they are not allocated to which dramatically reduces entry errors.

One of our users' favorites feature is "instant search" - which searches valid projects as they type, just like in a search engine, the system suggests relevant items to choose from. This feature alone saves over 70% of the time taken to complete a timesheet and is unique to Timewatch.

Users have the freedom to enter time as hours-minutes, decimals or as a %age of their day, they can roll projects forward from the previous week, import time from their Outlook Calendars - yes that's right, if you have a booking in your Calendar you just click a button to import that time and allocate it to a Job in your timesheet.

Instant search bar, suggests projects as the user types - remembers their history too
Instant search picker

All of this adds up to easier, faster, friendlier and more accurate timesheet entry, which is why users love entering time with Timewatch® solutions.

Outlook Timesheet

With the OutlookTime® plug-in, users can turn Outlook appointments into timesheets. This simple yet ingenious system saves Outlook users an amazing amount of time and often pays for itself within days of use!

With the plug-in, users can allocate a customer and/or project to an Outlook appointment. They can only book to projects they are assigned to.

The system lists all unposted time and provides a simple and easy way for users to edit the time allocated and note before posting time.

Outlook project allocation screen
Allocating a Project to an Appointment in Outlook

OutlookTime® is a favorite amongst users as it saves them time, makes time entry easier and increases the accuracy of their timesheet as they can more easily log time as they work. For more details on the Outlook time sheet entry option, click here - and click on the screen image for a demonstration.

Timesheet within Outlook

For simple requirements where all time is accounted for within Outlook users can use just OutlookTime®, however where more advanced timesheet entry is required, OutlookTime® can be used in addition to any of our timesheet entry solutions.

The timesheet can even be docked inside Outlook, allowing users to seamlessly move between their mail, calendar, tasks and timesheet, so they can keep their timesheet open all day within the familiar Outlook environment.

This feature is another favorite amongst users as it saves them time, makes timesheet entry easier and increases the accuracy of their time as they can more easily log time as they work.

Web timesheet running within Outlook
Entering timesheets within Outlook

Web timesheet administrators share the love

Administrators love Timewatch® timesheet solutions too, they can define entry rules to ensure users can only log time to the projects assigned to them which dramatically reduces administration overhead in

reviewing and approving time.

Administrators are immediately made aware when timesheets are waiting for approval as the "Check Time" button blinks when there are timesheets to check, and is disabled when there are none.

Manager and admin tools

Late timesheet chasers

Administrators often waste a considerable amount of time chasing late timesheets. A Timewatch® solution can save valuable admin time by automatically sending reminders to people that post their timesheets late. There is even an escalation process so the tone of the email can change with each subsequent reminder as well as escalate the offenders list to managers if the issue persists.

Summary

We are sure you'll find that a Timewatch® solution is friendlier, faster and easier to use than your current web timesheet system. If you are looking for a new or replacement system for your current time recording system you can see Timewatch® in action from our live demos.

   
 
  SEE ALSO