Powerful timesheet billing system

Timewatch offer a range of time recording and timesheet billing solutions from our hosted Time&Space solution to our on-premises Time&Money solution. Both solutions offer web time tracking for fast and efficient time entry to speed up the billing process. Invoicing customers could not be easier for administrators, directors, senior & junior managers alike, who receive suggestions of invoicing information including timesheet and expenses data as well as materials that can be combined into a single invoice.

Timesheet billing screen shows how invoicing performed

Timesheet entry and billing with Timewatch solutions is so user friendly little or no user training is required. Users enter time sheets for invoicing through a configurable time tracking system then process them for billing.

  KEY FEATURES >
  • Timesheet billing solution

    friendly, easy to use system with advanced costing, charging and invoicing functionality
  • Friendly, time sheet entry

    it's so intuitive little or no training is required
  • Familiar Office look and feel

    rapid end user acceptance of time sheets as users are immediately at home with the familiar Microsoft Office style layout
  • Outlook time tracking

    track time for billing directly from Outlook! With our OutlookTime® plug-in, add project data to bookings, then click to convert this into a timesheet - easy, improves accuracy, less effort
  • Powerful invoicing

    generating invoices from time sheet data is streamlined - you define your charge rates so that invoicing can be performed quickly and easily.
  • Flexible

    supports time & materials tracking for invoicing via fixed price, cost plus, milestone, date, schedules & ad-hoc and custom invoicing structures
  • Powerful charging rates

    supports billing rates for by Customer, Project, Employee, Role, Date, Work performed - or any combination of these
  • No double entry

    timesheets and expenses tracked by users is instantly available in invoicing
  • Total control

    timesheets and expenses are the starting point for billing, but users with sufficient permissions can override rates providing the perfect balance between flexibility and control
  • Faster invoicing

    streamlines the invoicing processes, decreases admin effort (and cost) - gets invoices out the door faster
  • No Losses
    ensures you never miss billing late time
  • Invoice what you should

    with charge rates that can be set to match exactly the billing rates you are supposed to charge
  • Match your billing layout

    need to perfectly match your Customers' invoice layouts to get your billings of timesheets tracked paid promptly? no problem, with Advanced Charging you can match literally any format
  • Access to Historical Data

    Access full historical data so you can see exactly what previous timesheets, invoices, what was invoiced and why
  • Decreases invoicing delays

    the time taken to finalize invoices is reduced dramatically as billing of timesheets can be peformed anytime - the system keeps track of what has and has not been billed so that no time transactions are overlooked
  • Assignment list by User

    users can only choose from a list of project assignments that they are allocated to or scheduled for, with smaller, more accurate lists this saves time and minimizes errors
  • Customizable terminology

    users are instantly at home - minimizes training
  • Import from Outlook

    as an alternative to the Outlook plug-in, this facility links to Exchange Server to allow users to import time from the Outlook Diary appointments - eliminates duplicate entry, saves time and improves accuracy - users simply love it
  • Notes

    capture notes on each timeline, then use them in reports and invoices
  • Dashboard

    provides up-to-the-minute feedback to users, on timesheets, expenses, invoicing, saves admin effort, reduces missed deadlines and improves time tracking accuracy
  • Configurable Manager Approval

    definable rules and manager levels for approval, rejection of time sheet data
  • Manager Approval

    Managers can review, accept, reject timelines as well as return notes to users to advise them of issues

Timesheet billing solutions from Timewatch®

Whether you are a small start up business looking for a cloud based timesheet billing solution, or a large international enterprise to integrate with internal systems, Timewatch have a solution for you.

With both Timewatch provide both CloudOur long standing solution is designed for installation on your servers and offers web timesheet billing entry, Outlook timesheet as well as a host of other options, and Time&Space®, our highly configurable cloud based solution can be configured with any combination of time recording, time and billing, expenses management and/or employee scheduling.


OutlookTime®
Turns Outlook appointments into timesheets

OutlookTime® is the perfect solution for organizations wanting a simple timesheet entry system they can link with thier financial system for timesheet billing.

 

Time®&Money
Timesheet billing system

Combines fast & friendly timesheet entry via PC, Tablet or Phone with your choice of our sophisticated multi dimensional rating systems or the option to post time to your financial system for rating and billing.


Time&Space®
Cloud based professional services automation solution

Combines all of the timesheet billing features of Time®&Money with the powerful resource scheduling features of WhiteSpace®.

 

Click here to compare Timewatch® time and billing solutions.

Timesheet entry is simple and easy with all solutions. The MS Office style Ribbon Menu places all everyday commands at the users fingertips and is so intuitive little or no end user training required.

Timesheet entry screen    

Timesheet entry

Employees love entering timesheets with Timewatch®. Whatever you book time to, jobs, projects, tasks, cases etc. you set the terminology to match your organization's terms so when your users first see their timesheet they feel right at home with familar terms they are used to.

When entering timesheets users only see the items they are assigned to, making their pick lists as short as possible and specific to them. This speeds up entry and ensures they cannot book timesheets to projects they are not allocated to which dramatically reduces entry errors.

One of our users' favorite features is what we call our "Super Awesome Bar" - by clicking in a timesheet field they are presented with their recently used assignments and as they type, just like in a search engine, the system suggests relevant items to choose from. This feature alone saves over 70% of the time taken when entering timesheets in other systems and is unique to Timewatch.

Users have the freedom to enter data as hours-minutes, decimals or as a %age of their day, they can roll projects forward from the previous week, import time from their Outlook calendars - yes that's right, if you have a booking in your calendar you just click a button to import that time and allocate it to a Job in your timesheet.


Super Awesome Bar

All of this adds up to easier, faster, friendlier and more accurate timesheet tracking, which is why users love using Timewatch® timesheet entry solutions.

Outlook timesheet entry

With the OutlookTime® timesheet plug-in, users can turn Outlook appointments into timesheets, which can be processed through to billing. This ingenious system saves users hours per week, days per year and often pays for itself within days. With the plug-in, users can allocate Outlook appointments to a

customer and/or project. They can only track timesheets to projects they are assigned to, so there is no miscoding or incorrect allocations. Once complete, timelines can be reviewed and edited before posting - and all this from within Outlook.

This incredible feature is another user favorite as it makes

Import time for billing from Outlook - a must for Outlook users
Allocating a Project to an Appointment in Outlook

time tracking easier and increases the accuracy of users' timesheest as they can more easily log time as they work.

Billing

All Timewatch® time and billing solutions utilize charging rules to let you create billing "suggestions", then make amendments where necessary. The system keeps track of all billing changes, who made them, when, why and exactly what the changes were should you need to back them out or report on them later.

Whether you have time and materials, fixed price, milestone, date/scheduled or unstructured time and billing processes, Timewatch® solutions provide the flexibility to support the most complex timesheet recording and timesheet billing processes - it can even support custom invoicing rules.

Preparation of invoices is simple and easy. Once a draft has been finalized, users can print invoices using templates you

Amending timesheets in invoicing
Amending transactions in invoicing

can define to perfectly match the layout you and your customers require.

As you'd expect, security is definable, so you can control who has access to which areas of invoicing and you can define your own levels of authorization, separating those that can produce drafts, amend them, finalize them and bill them.

Invoice Formatting Options

Depending upon the solution you choose, there are various billing options available. The standard formatting option for on premises solutions utilizes the ever familiar Microsoft Word as a formatting engine.

Cloud solutions include an inbuilt word processor for entering invoice text as well as a range of standard invoice templates. that caters for literally any billing layout.

Formatting Invoices within MS-Word
Invoice formatted automatically within MS-Word

Live Demonstration
We're sure you'll find that Timewatch® time and billing solutions is friendlier, faster and easier to use than your current system. If you'd like to see the system in action, click on the timesheet image at the top of this screen or book a test drive so you can see for yourself how Time®&Money can help your organization.

Just some of the Timewatch customers
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