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- Time tracking & billing
solution
friendly, easy to use time tracking & billing system with
advanced costing, charging and billing functionality
- Friendly, time
tracking
it's so intuitive little or no training is required
- Familiar Office look and
feel
rapid end user acceptance or time tracking as users are
immediately at home with the familiar Microsoft Office style layout
- Outlook time
tracking
track time for billing directly from Outlook! With our
OutlookTime® plug-in, add project data to
bookings, then click to convert this into a timesheet - easy, improves
accuracy, saves time - a lot of time
- Powerful billing
billing
from time tracking is simple, easy and configurable. You define your charge
rates so that billing from time tracking data can be performed quickly and
easily.
- Flexible
supports time
& materials tracking for billing via fixed price, cost plus, milestone,
date, schedules & ad-hoc and custom billing structures
- Powerful rates
supports
charge out rates for time tracking billing by Customer, Project, Employee,
Role, Date, Work performed - or any combination of these
- No double entry
time and
expenses tracked by users is instantly available in billing
- Total control
time and
expenses tracking values are the starting point for billing, but users with
sufficient permissions can override rates providing the perfect balance between
flexibility and control in billing
- Faster
billing
streamlines the time tracking and billing processes, decreases
admin time (and cost) - gets invoices out the door faster
- No Losses
ensures you
never miss billing late time tracked
- Bill what you should
with charge rates that can be set billing to match how you charge
- Match your billing
layout
need to perfectly match your Customers' invoice layouts to get
your billings of time tracked paid promptly? no problem, with Advanced Billing
you can match literally any format
- Access to Historical
Data
Access full historical data so you can see exactly what
previous time tracking data, billing, what was invoiced and why
- Timesheet docks in
Outlook
Microsoft Outlook users can dock their timesheet
inside Outlook, so they can track time for billing throughout the day, which
increases timesheet accuracy
- Super Awesome Bar
amazing
timesheet search and technology suggests what users are looking for as they
type, also shows recent history, saves users over 70% of timesheet entry
time
- Assignment list by
User
users can only choose from a list of project assignments that they
are allocated to or scheduled for, with smaller, more accurate lists this saves
time and minimizes errors
- Customizable
terminology
users are instantly at home - minimizes training
- Import from Outlook
as an
alternative to the Outlook plug-in, this facility links to Exchange Server to
allow users to import time from the Outlook Diary appointments - eliminates
duplicate entry, saves time and improves timesheet accuracy - users simply love
it ¹
- Remote Timesheet
allows
users to enter timesheets wherever they are using devices such as
|Blackberry's, SmartPhones and iPhones²
- Link with
MS-Project
operates as a timesheet for MS-Project, updating users'
timesheets with their task assignments and publishing timesheets back to
MS-Project to update project completion ³
- Notes
capture notes on
each timeline, then use them in reports and invoices
- Dashboard
provides
up-to-the-minute feedback to users, saves time, reduces missed deadlines and
improves timesheet accuracy 4
- Configurable Manager
Approval
definable rules and manager levels for approval, rejection of
timesheet
- Approval Indicator
"You
have Timesheets to approve button" alerts managers that there are timesheets to
approve
- Manager
Approval
Managers can review, accept, reject timelines as well as return
notes to users to advise them of issues
- Auto Email
Chasers
Customizable email chasers for users and managers, for example
to advise users of late timesheets and managers of timesheets awaiting
approval, also supports varying levels of message tone with each subsequent
reminder 5
- Customizable fields
need
to capture additional fields on a timesheet? No problem, with our Timesheet
Analysis module you can create new fields, set their data type then enable them
in timesheets for users to log time to 6
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Requires MS-Exchange &
ExchangeTime® |
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Requires web enabled
smartphone and
the PDA Timesheet option |
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Requires MS-Project &
ProjectTime® |
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Requires Dashboard
Option |
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Requires ActionTime® |
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Requires Timesheet Analysis
module |
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Timewatch® - Time
tracking & billing solutions
Time tracking and billing should be
easy, but again and again people tell us that their current system is
cumbersome, slow, or that users just don't like using it. In contrast, time
tracking software from Timewatch® is so intuitive
and easy to use, users do not even require training.
Users enter time tracking data from a
standard web browser and can view personal time off statistics, track current
project task performance. There is even an outlook plugin available that turns
Outlook appointments into timesheets!
Whether you are tracking time for
billing using paper timesheets, excel spreadsheets, a home grown, customized or
off the shelf system, a Timewatch® time tracking and billing solution can
help you improve your time tracking and billing process. You'll get timesheets
in on time, minimize errors, improve reporting and have happier users,
administrators and managers.
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Time®&Money
timesheet entry screen |
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Timewatch® offer both cloud and on-premises time
tracking and billing solutions - compare solutions here.
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Time tracking & billing
Users simply love time tracking with
Timewatch®
solutions. Whatever you assign time to, be it job, project, task, case etc.
you set the terminology to match your organization's terms so when your users
first see the timesheet they see familiar terms and are immediately at home. A
welcome video greets them to show them the basics and your administrators can
write custom help and provide instructions on how you enter timesheets in your
organization; your rules, expected posting dates, whatever you need to
streamline the process of timesheet entry. |
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When tracking time, users only see the items
they are assigned to, making their pick lists as short as possible and specific
to them. This speeds up entry and ensures they cannot book time to projects
they are not allocated to which dramatically reduces entry errors.
One of our users' favorite features
is what we call our "Super Awesome Bar" - by clicking in a timesheet field they
are presented with their recently used assignments and as they type, just like
in a search engine, the system suggests relevant items to choose from. This
feature alone saves over 70% of the time taken when tracking time in other
systems and is unique to Timewatch.
Users have the freedom to track time
as hours-minutes, decimals or as a %age of their day, they can roll projects
forward from the previous week, import time from their Outlook calendars - yes
that's right, if you have a booking in your calendar you just click a button to
import that time and allocate it to a Job in your timesheet. |
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Timesheet Super Awesome Bar |
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All of this adds up to easier, faster,
friendlier and more accurate time tracking, which is why users love entering
time with Timewatch® solutions. |
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Dashboard & PTO Monitor
The
optional time tracking dashboard provides valuable feedback to users to help
them manage their timesheet, expenses and their day to day tasks - timesheet
status, vacation and sick time taken and vacation time remaining. Issues are
highlighted in red to instantly alert the user to issues such as a late or
missing timesheet.
Each user's future workload is detailed to help
them better plan the days and weeks ahead as well as alert administrators to
overloaded weeks and bottlenecks in upcoming tasks.
Progress bars show up-to-the-minute task
progress, indicating the current completion against expected time as well as
whether the user has the availability to complete the task on time - green
being okay, orange indicating that the user is running out of time and red
indicating that there is no longer possible to complete the task on
time. |
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Billing from time tracking
Timewatch®
solutions uses time tracking and billing rules you define to "suggest" a
draft invoice. Where amendments are required these can be made quickly and
easily and the system keeps track of who made them, when, why and exactly what
the changes were should you need to back them out or report on them later.
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Whether you have time and materials, fixed
price, milestone, date/scheduled or unstructured billing,
Timewatch®
solutions provide the flexibility to support the most complex time tracking
billing processes - it can even support custom time tracking billing rules.
Preparation of invoices is simple
and easy. Once a draft has been finalized, time tracking and billing users can
print invoices using templates you |
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Amending transactions
on a Draft Invoice |
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can define to perfectly match the
layout you and your customers require.
As you'd expect, security is definable within
billing, so you can control who has access to which areas of billing and you
can define your own levels of authorization, separating those that can produce
drafts, amend them, finalize them and bill them. |
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Invoice Formatting Options
Depending upon the solution you choose, there
are various billing options available. The standard formatting option for on
premises solutions utilizes the ever familiar Microsoft Word as a formatting
engine.
Cloud solutions include an inbuilt word
processor for entering invoice text as well as a range of standard invoice
templates. that caters for literally any billing layout. |
Invoice formatted automatically within
MS-Word |
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iPhone
Timesheet
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The Time&Space® timesheet is
designed for iPhone.
Users have access to most of the functionality
of the full browser system, then can search jobs, allocate time and notes just
as in the full timesheet, providing the ability to enter timesheets on the go
to those that need it.
The iPhone timesheet is seamlessly
integrated with Time®&Money so that users can enter time via
the iPhone or their web browser simultaneously. |
Timesheet on an
iPhone |
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Blackberry Timesheet
Users can also
enter their timesheet via our Blackberry / PDA timesheet.
Although not as functionally rich as the full
browser entry, users can search jobs, allocate time and notes just as in the
full timesheet, providing the ability to enter timesheets on the go to those
that need it.
PDA entry is fully integrated with
Time®&Money
so as users enter time into their PDA, it is visible in Time®&Money and
vice versa. |
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Timesheet on a Blackberry |
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Administrators share the
love
Administrators love Timewatch® solutions too, they can define entry
rules to ensure users can only log time to the projects assigned to them which
dramatically reduces admin' overhead in |
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reviewing and approving time.
Administrators are immediately made aware when
timesheets are waiting for approval as the Check Time button blinks when there
are timesheets to check, and is disabled when there are none. |
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Live
Demonstration