Time recording software system

Timewatch offer a range of time recording software solutions from our hosted Time&Space software solution to our on-premises Time&Money solution. Both software solutions offer web timesheet tracking for fast and efficient timesheet entry to speed up the billing process. Invoicing customers could not be easier for administrators, directors, senior & junior managers alike, who receive suggestions of invoicing information including timesheets, expenses & materials that can be combined into a single invoice.

 time recording software screen shows how timesheets are entered
Timewatch time tracking software

Invoicing timesheet & expenses data with Timewatch time recording software solutions is so user friendly little or no user training is required. Users enter time sheets for invoicing through a configurable timesheet screen, then process the timesheets for invoicing with Time&Money time recording software.
Timesheet tracking & invoicing
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  KEY FEATURES >

  • time recording software

    from Timewatch is friendly, easy to use system with advanced costing, charging and invoicing functionality

  • Friendly, timesheet entry

    it's so intuitive little or no training is required

  • Familiar Office look and feel

    rapid end user acceptance of timesheets as users are immediately at home with the familiar Microsoft Office style layout

  • Outlook timesheet

    track timesheets for invoicing directly from Outlook! With our OutlookTime® plug-in, add project data to bookings, then click to convert this into a timesheet - easy, improves accuracy, less effort

  • Powerful invoicing

    generating invoices from timesheets is streamlined - you define your charge rates so that invoicing timesheets can be performed quickly and easily.

  • Flexible

    supports timesheet & materials tracking for invoicing via fixed price, cost plus, milestone, date, schedules & ad-hoc and custom invoicing structures

  • Powerful charging rates

    supports billing rates for by Customer, Project, Employee, Role, Date, Work performed - or any combination of these

  • No double entry

    timesheets and expenses tracked by users is instantly available in invoicing

  • Total control

    timesheets and expenses are the starting point for billing, but users with sufficient permissions can override rates providing the perfect balance between flexibility and control

  • Faster invoicing

    streamlines the invoicing processes, decreases admin effort (and cost) - gets invoices out the door faster
  • No Losses
    ensures you never miss billing late timesheets

  • Invoice what you should

    with charge rates that can be set to match exactly the billing rates you are supposed to charge

  • Match your billing layout

    need to perfectly match your Customers' invoice layouts to get your billings of timesheets tracked paid promptly? no problem, with Advanced Charging you can match literally any format

  • Access to Historical Data

    Access full historical data so you can see exactly what previous timesheets, invoices, what was invoiced and why

  • Timesheet docks in Outlook

    Microsoft Outlook users can dock their timesheet inside Outlook, so they can track timesheets for invoicing throughout the day, which increases timesheet accuracy

  • Super Awesome Bar

    amazing timesheet search and technology suggests what users are looking for as they type, also shows recent history, saves users over 70% of timesheet entry time

  • Decreases invoicing delays

    the time taken to finalize invoices is reduced dramatically as billing of timesheets can be peformed anytime - the system keeps track of what has and has not been billed so that no time transactions are overlooked

  • Assignment list by User

    users can only choose from a list of project assignments that they are allocated to or scheduled for, with smaller, more accurate lists this saves time and minimizes errors

  • Customizable terminology

    users are instantly at home - minimizes training

  • Import from Outlook

    as an alternative to the Outlook plug-in, this facility links to Exchange Server to allow users to import time from the Outlook Diary appointments - eliminates duplicate entry, saves time and improves timesheet accuracy - users simply love it

  • Remote Timesheet

    allows users to enter timesheets wherever they are using devices such as |Blackberry's, SmartPhones and iPhones

  • Link with MS-Project

    operates as a timesheet for MS-Project, updating users' timesheets with their task assignments and publishing timesheets back to MS-Project to update project completion ³

  • Notes

    capture notes on each timeline, then use them in reports and invoices

  • Dashboard

    provides up-to-the-minute feedback to users, on timesheets, expenses, invoicing, saves admin effort, reduces missed deadlines and improves timesheet accuracy

  • Configurable Manager Approval

    definable rules and manager levels for approval, rejection of timesheet

  • Manager Approval

    Managers can review, accept, reject timelines as well as return notes to users to advise them of issues

  • Customizable fields

    need to capture additional fields on a timesheet? No problem, with our Timesheet Analysis module you can create new fields, set their data type then enable them in timesheets for users to log time to

Time recording software from Timewatch®

Whether you are a small start up business looking for a cloud based solution, or a large international enterprise looking for a time recording software to integrate with internal systems, Timewatch have a solution for you.

Our long standing CentralTime® solution is designed for installation on your servers, where as Time® and Time®&Money are our highly configurable cloud based solutions.

Timewatch time recording software:

CentralTime®

On-premises time recording solution

User friendly time recording solution with optional billing. Utilizes a central SQL Server timesheet control system with Windows or web timesheet entry client, scaleable from 10's to 1000's of Employees.

  

Time®

Cloud based time recording solution

No hassle hosted time recording solution. There is nothing to install at your end, the entire solution runs on our servers which you access securly via web browser. With intuitive, user friendly timesheet and powerful reporting - all for a low monthly fee.

OutlookTime®

Time recording within Outlook

Outlook Timesheet entry system converts diary appointments into Timesheets. Available with any of our Time® range of products or as an OEM version to offer outlook timesheet functionality for an existing timesheet system
 

Click here to compare Timewatch® time recording solutions.

Timesheet entry is simple and easy with Timewatch. The MS Office style Ribbon Menu places all everyday commands at the users fingertips and is so intuitive little or no end user training required.
Timesheet entry screen    

Timesheet entry

Employees love entering timesheets with Timewatch®. Whatever you book timesheets to, jobs, projects, tasks, cases etc. you set the terminology to match your organization's terms so when your users first see their timesheet they feel right at home with familar terms they are used to.

When entering timesheets users only see the items they are assigned to, making their pick lists as short as possible and specific to them. This speeds up entry and ensures they cannot book timesheets to projects they are not allocated to which dramatically reduces entry errors.

One of our users' favorite features is what we call our "Super Awesome Bar" - by clicking in a timesheet field they are presented with their recently used assignments and as they type, just like in a search engine, the system suggests relevant items to choose from. This feature alone saves over 70% of effort taken when entering timesheets in other systems and is unique to Timewatch.

Users have the freedom to enter data as hours-minutes, decimals or as a %age of their day, they can roll projects forward from the previous week, import time from their Outlook calendars - yes that's right, if you have a booking in your calendar you just click a button to import that time and allocate it to a Job in your timesheet.
Instant search project list
Timesheet Super Awesome Bar

All of this adds up to easier, faster, friendlier and more accurate timesheet tracking, which is why users love using a Timewatch® timesheet system.

Outlook timesheet entry

With the OutlookTime® timesheet plug-in, users can turn Outlook appointments into timesheets, which can be processed through to billing. This ingenious system saves users hours per week, days per year and often pays for itself within days. With the plug-in, users can allocate Outlook appointments to a

customer and/or project. They can only track timesheets to projects they are assigned to, so there is no miscoding or incorrect allocations. Once complete, timelines can be reviewed and edited before posting - and all this from within Outlook.

This incredible feature is another user favorite as it makes
Outlook timesheet entry
Allocating a Project to an Appointment in Outlook

time tracking easier and increases the accuracy of users' timesheest as they can more easily log time as they work.

Dashboard & PTO Monitor

The optional timesheet dashboard provides valuable feedback to users to help them manage their timesheet, expenses tracking data, keep an eye on the their project task commitments and current utilization, as well as the status of their vacation and sick and vacation time taken and remaining.

Issues are highlighted in red to instantly alert the user to items such as a late or missing timesheet.

Each user's future workload is detailed to help them better plan the days and weeks ahead as well as alert administrators to overloaded weeks and bottlenecks in upcoming tasks.

Progress bars show up-to-the-minute task progress, indicating the current completion against expected time as well as whether the user has the availability to complete the task on time - green being okay, orange indicating that the budget is running out red indicating that there is no longer possible to complete the task given the current schedule.

      
 
 

Administrators share the love

Administrators love Timewatch® time recording solutions too, they can define entry rules to ensure users can only log time to the projects assigned to them. This dramatically reduces admin overhead in

reviewing, correcting and approving time.

Administrators are immediately made aware when timesheets are waiting for approval as the "Check Timesheet" button blinks when there are timesheets to check, and is disabled when there are none.

Auto Late Timesheet chasers

Administrators often waste considerable effort chasing late timesheet offenders. Timewatch® time recording software saves valuable admin resources by automatically sending late timesheet reminders. You can even define an escalation process so the tone of the email can change with each subsequent reminder as well as escalate the offenders list to managers if the issue persists.

Live Demonstration

We are sure you'll find Timewatch® time recording software are friendlier, faster, easier to use and better system than you have at the moment, but if you want to see it in action why not book a test drive so you can see for yourself how easy Timewatch® time recording software can help your organization
Just some of the customers using the Timewatch professional services solutions
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