 |
|
 |
| KEY FEATURES > |
|
- Friendly, easy to
use
little or no training required
- Familiar Office look and
feel
rapid end user acceptance
- Outlook timesheet
post
time directly from Outlook! With our OutlookTime®
plug-in, add project data to bookings, then click to convert this into a
timesheet - easy, improves accuracy, saves time - a lot of time
- Import from Outlook
don't
want to use an Outlook plug-in? Prefer to work through Exchange server? No
problem, when using Exchange users import time which eliminates duplicate
entry, saves time, improves accuracy - users love it
- Instant search
amazing
project assignment search saves hours each week
- Assignment list by
user
minimizes errors / saves more time
- Customizable
terminology
users are instantly at home - minimizes training
- Runs within
Outlook
remains open all day alongside users' main productivity tool,
improves familiarity and saves time - users love it
- Link with
MS-Project
operates as a timesheet for MS-Project, updating users'
timesheets with their task assignments and publishing timesheets back to
MS-Project to update project completion
- Configurable Manager
Approval
definable rules and manager levels for approval, rejection of
timesheet
- Approval Indicator
"You
have Timesheets to approve button" alerts managers
- Auto Email
Chasers
customizable email chasers for users and managers with varying
message tone with each subsequent reminder
- Dashboard
provides
up-to-the-minute feedback to users, saves time, reduces missed deadlines and
improves timesheet accuracy
|
|
|
|
|
|
| OVERCOMES > |
|
|
|
- Users complaining that it takes
ages to fill in their timesheet as Time® is
simple and easy to use
- Users saying it is too hard to
complete a timesheet
- Users putting time against jobs
they are not allocated to - users may only book time to projects they are
allocated to
- Users not posting their timesheet
as they are notified of their timesheet status and auto email reminders can be
set up to chase tardy users
- Users not being able to enter
timesheets when they are out of the office - Time® supports remote entry so users can enter
timesheets wherever they are
- Assignments not being available in
the timesheet - as soon as projects are allocated to users they are visible
within their timesheet
- Delays and duplicate entry through
paper or excel timesheets as data is entered in one place and is immediately
available for reporting and analysis once posted
- Wasted time through administrators
chasing users with late timesheets, with Time®
managers can quickly and easily see who has not posted their time and auto
email reminders will chase users automatically for you
- Loss of data from Excel based
system as all timesheets are maintained within the Time® database
- Replaces "home grown" system that
has not kept up with technology - Time® is a
market leading product that receives continual development with a proven track
record over 20 years
- Replaces or acts as a front end for
an existing timesheet system that users hate using
|
|
|
|
|
|
|
|
|
Time® - Timesheet
Entry
Time is a valuable commodity, so it is
essential that users enter their time accurately, but every second it takes
them to enter timesheets costs your organization money.
This may seem obvious, but time and
again people tell us their existing system is slow, cumbersome, and users don't
like using it. Whether you are using paper timesheets, excel, re-keying data
from MS-Outlook, a home grown or off the shelf system - Time® can streamline the entire timesheet entry
process. You'll get timesheets in on time, minimize errors, save time, improve
reporting and have happier users, administrators and managers. |
|
|
|
|
|
Time® timesheet entry screen supports Internet
Explorer, Firefox & Safari |
|
|
|
|
|
|
|
|
|
Look and feel
Although
Time® is a browser application, we've
specifically designed it to look and feel like Microsoft Office 2007/10 for
Windows and MS-Office 2011 for Mac so that your users don't have to learn yet
another interface. Instead, they are instantly at home with Time®, and this familiarity saves you time and real
money on implementation and training.
Just like MS-Office, the ergonomic Ribbon strip
menu and intuitive buttons places everyday commands at the users' fingertips
and is so intuitive,
a child
really can do it! |
 |
|
| |
|
|
|
|
Timesheet entry
Users simply love
Time®. Whatever you assign time to: a job,
project, task, case etc. you can set your own terminology to match your
organization's culture and futher decreases |
|
training needs. A welcome video greets them to
show them the basics and your administrators can even write custom help
detailing specific organizational rules, requirements and procedures.
Users can only book time to projects they are
assigned to. This speeds up entry and minimizes entry errors.
A users favorite is 'Instant Search'
which suggests items as they type and actually learns their commonly used items
and suggests them in History. This feature alone saves hours each week
and, often pays for itself in days.
Users can enter time as
hours-minutes, decimals or as a %age of their day, they can roll projects
forward from the previous week, add notes - there is even a spell checker.
This all adds up to easier, faster, friendlier
and more accurate timesheet entry, which is why users love entering timesheets
with Time®. |
|
|
|
Timesheet instant
search bar |
| |
|
|
|
|
Outlook Timesheet
With
the OutlookTime®
plug-in, users can turn Outlook appointments into timesheets. This simple yet
ingenious system saves Outlook users an amazing amount of time and often pays
for itself within days. |
|
|
Within Outlook, users can allocate
customer and project data to appointments as they create them.
When they are ready to post
timesheets, OutlookTime® lists all unposted time.
Users can enter the actual time spent as well as any notes before posting their
time.
OutlookTime® is a favorite amongst
|
Allocating a Project to an Appointment
in Outlook |
|
|
users as it saves them time, makes
timesheet entry easier and increases the accuracy of their timesheet as they
can more easily log time as they work. |
|
|
|
|
|
Dashboard & PTO Monitor
The
optional timesheet dashboard provides valuable feedback to users to help them
manage their timesheet, expenses and their day to day tasks - timesheet status,
vacation and sick time taken and vacation time remaining. Issues are
highlighted in red to instantly alert the user to issues such as a late or
missing timesheet.
When integrated with Resource Scheduling, each
user's future workload is detailed to help them better plan the days and weeks
ahead as well as alert administrators to overloaded weeks and bottlenecks in
upcoming tasks.
Progress bars show up-to-the-minute task
progress, indicating the current completion against expected time as well as
whether the user has the availability to complete the task on time - green
being okay, orange indicating that the user is running out of time and red
indicating that it is no longer possible to complete the task on time. |
|
|
|
|
 |
|
|
|
|
|
|
|
Administrators share the
love
Administrators love Time® too, they
can define entry rules to ensure users can only log time to the projects
assigned to them which dramatically reduces administration overhead |
|
|
reviewing and approving time.
Administrators are immediately made aware when
timesheets are waiting for approval as the "Check Time" button blinks when
there are timesheets to check, and is disabled when there are none. |
 |
|
|
|
|
|
Auto Late Timesheet
chasers
Administrators often waste a considerable amount of time chasing
late timesheet offenders. Time® saves valuable
admin time by automatically sending late timesheet reminders. There is even an
escalation process so the tone of the email can change with each subsequent
reminder as well as escalate the offenders list to managers if the issue
persists. |
|
|
|
|
Summary
We're sure you'll find
Time® friendlier, faster, easier to use, and a
better system than you have at the moment. If you are looking for a new or
replacement system for your current timesheet recording system you can see
Time® in action from our live demos. |
|
|
|
|
| |
...next > |
|
| |
|
|
|
|
|
