Timesheet entry and approval system

Consultant Time tracking and billing is simple and easy with a Timewatch timesheet solution. The web system is web based and provides a fast and efficient way for users to track timesheets for billing purposes via web browser wherever users are. Timesheet entry and billing supports most web browsers including IE, Firefox, Safari and Blackberry.

 Consultant time tracking and web timesheet
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  KEY FEATURES >

  • Consultant time tracking

    & billing solution - friendly, easy to use consultant time tracking, timesheet management and billing system with advanced costing, charging and billing functionality

  • Friendly

    it's so intuitive little or no training is required

  • Familiar Office look and feel

    rapid acceptance of timesheets as emloyees are immediately at home with the familiar Microsoft Office style layout

  • Outlook time tracking

    track time for billing directly from Outlook! With our OutlookTime® plug-in, add project data to bookings, then click to convert this into a time sheet - easy, improves accuracy, saves considerable effort

  • Powerful billing

    billing from time tracking is simple, easy and configurable. You define your charge rates so that billing from timesheets can be performed quickly and easily.

  • Flexible

    supports time & materials entry for billing via fixed price, cost plus, milestone, date, schedules & ad-hoc and custom billing structures

  • Powerful rates

    supports charge out rates for time tracking billing by Customer, Project, Role, Date, Work performed - or any combination of these

  • No double entry

    time and expenses are instantly available in billing

  • Total control

    timesheet and expenses values are the starting point for billing, but employees with sufficient permissions can override rates providing the perfect balance between flexibility and control in billing

  • Faster billing

    streamlines the timesheet entry and billing processes, decreases admin overhead (and cost) - gets invoices out the door faster

  • No Losses

    ensures you never miss billing late time tracked

  • Bill what you should

    with charge rates that can be set billing to match how you charge

  • Match your billing layout

    need to perfectly match your Customers' invoice layouts to get your billings of time tracked paid promptly? no problem, with Advanced Billing you can match literally any format

  • Timesheet docks in Outlook

    Microsoft Outlook users can dock their timesheet inside Outlook, so they can track time for billing throughout the day, which increases timesheet accuracy

  • Super Awesome Bar

    amazing timesheet search and technology suggests what consultants are looking for as they type, also shows recent history, saves them over 70% of timesheet entry time

  • Assignment list by person

    users can only choose from a list of project assignments that they are allocated to or scheduled for, with smaller, more accurate lists this saves time and minimizes errors

  • Customizable terminology

    users are instantly at home - minimizes training

  • Notes

    capture notes on each timeline, then use them in reports and invoices

  • Dashboard

    provides up-to-the-minute feedback to users, saves time, reduces missed deadlines and improves timesheet accuracy

  • Configurable Manager Approval

    definable rules and manager levels for approval, rejection of timesheet

  • Approval Indicator

    "You have Timesheets to approve button" alerts managers that there are timesheets to approve

  • Manager Approval

    Managers can review, accept, reject timelines as well as return notes to users to advise them of issues

  • Auto Email Chasers

    Customizable email chasers for users and managers, for example to advise users of late timesheets and managers of timesheets awaiting approval, also supports varying levels of message tone with each subsequent reminder
  NEXT STEPS >

Timewatch consultant time tracking solutions

Timewatch® provides a streamlined way of entering timesheets for analysis, reporting, billing and project cost control.

You may be using paper timesheets, excel timesheets, a home grown, customized or off the shelf system, but whatever you are using, aTimewatch® solution can help you improve your timesheet management and billing processes. You'll get timesheets posted punctually, minimize errors, improve reporting and have happier users, administrators and managers.
Time®&Money timesheet entry screen    

Three timesheeting solutions are available, from our on-premises Time® and Time®&Money solutions, to Time&Space®, our fully configurable cloud based solution that can be extended to including project costing, billing and resource scheduling to provide a complete cloud based professional services automation solution.

The Windows and Mac MS office style Ribbon menu places all everyday commands at the users fingertips and is so intuitive little or no end user training required.

Consultant time tracking entry

People simply love entering time with Time®&Money. Whatever you assign time to, jobs, projects, tasks, cases etc. you set the terminology to match your organization's terms so when your users first see their timesheet they are immediately familiar with the system. Your administrators can write custom help and provide instructions on how you enter timesheets in your organization; your rules, expected posting dates, whatever you need to streamline the process of timesheet entry.

When employees are entering timesheets, they only see the items they are assigned to, making their pick lists as short as possible and specific to them. This speeds up entry and ensures they cannot book time to projects they are not allocated to - dramatically reducing entry errors.

A favorite feature is our our "Instant Search" - here, simply by typing in a timesheet field the system displays matchin projects as well as their recently history. This feature saves over 70% of the time taken to enter timesheets.

Users have the freedom to track time as hours-minutes, decimals or as a %age of their day, they can roll projects forward from the previous week, import time from their Outlook calendars - yes that's right, if you have a booking in your calendar you just click a button to import that time and allocate it to a Job in your timesheet.

Timesheet Super Awesome Bar

All of this adds up to easier, faster, friendlier and more accurate time tracking, which is why consultant love entering timesheets with Time®&Money.

Outlook timesheet

With our Outlook timesheet plug-in, users can turn Outlook appointments into timesheets. This ingenious system saves an amazing amount when entering timesheetsas it utilizes data already within Outlook and often pays for itself within days. With the plug-in,

employees can allocate customer and/or project details to an Appointment. They can only track time to projects they are assigned to, so there is no miscoding or incorrect allocations. Once complete, timelines can be reviewed and edited before posting - and all this from within Outlook.

This incredible feature
Import from Calendar
Allocating a Project to an Appointment in Outlook

is another end user favorite as it makes timesheet entry easier and increases the accuracy of consultant timesheet data as they can more easily log time as they work.

Timesheet dashboard & PTO Monitor

The optional timesheet dashboard provides valuable feedback to users to help them manage their timesheet, expenses and their day to day tasks - timesheet status, vacation and sick time taken and vacation time remaining. Issues are highlighted in red to instantly alert them to issues such as a late or missing timesheet.

Each consultant's future workload is detailed to help them better plan the days and weeks ahead as well as alert administrators to overloaded weeks and bottlenecks in upcoming tasks.

Progress bars show up-to-the-minute task progress, indicating the current completion against expected time as well as whether the user has the availability to complete the task on time - green being okay, orange indicating that they are running out of time and red indicating that there is no longer possible to complete the task on time.

  
 

Live Demonstration

We're sure you'll find that Time®&Money is friendlier, faster and easier to use than your current system. If you'd like to see the system in action, click on the timesheet image at the top of this screen or book a test drive so you can see for yourself how Time®&Money can help your organization.

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Just some of the Timewatch customers
  SEE ALSO >